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Hamilton Families · 4 hours ago

Program Administrative Coordinator

San Francisco, CA, US

Full-time

Onsite

Mid Level

$32/hr - $32/hr

3+ years exp

Hamilton Families is dedicated to ending family homelessness in the San Francisco Bay Area. They are seeking a Program Administrative Coordinator who will support leadership in initiatives, manage sensitive information, oversee schedules, and provide administrative support for residential sites.

AssociationHealth CareHospitalityNon Profit

Growth Opportunities

Responsibilities

Support leadership in initiatives and projects. Appropriately manage sensitive and confidential organization information

Oversee calendars and schedules on behalf of program leadership

Enters data into salesforce and ensures quality of data entered by case managers

Supports data entry into the one system and reporting to funders

Support and attend leadership and team meetings as well as participate in training and committees as assigned

Provide meeting-related materials to attendees and distribute meeting minutes

Participate in program decision-making and work with leadership to implement decisions

Assist in managing schedules for 24/7 program operations

Perform office management re: office supply inventories and ordering, equipment, inventory of office keys inventory for company vehicles, staff badges and door key as well as the overall organization of the office

Provide a wide variety of skilled administrative support for both residential sites Management teams

Act as a liaison between site and agency administrative team

Support monthly receipts and billing processes for high-level staff and projects, providing budgetary support as needed

Maintain clear records and communication with our Fiscal Department re: credit card reconciliation, monthly savings and other fiscal processes

Assist in planning, organizing and training staff and participants in disaster preparedness, including keeping inventory of supplies and up to date documentation of procedures, etc

Assist in planning and facilitating participant workshops, volunteer groups, holiday activities and events

Qualification

Data entryProject managementOrganizational skillsMicrosoft OfficeSocial service experienceEmpathyAttention to detailVerbal communicationWritten communicationIndependent work

Required

Bachelor's degree or experience working in a social service setting

3+ years of experience in regulatory compliance and internal audit functions

Positive, helpful, and professional attitude

Excellent organizational skills and ability to self-motivate; able to address multiple priorities and meet deadlines with a positive attitude and problem-solving approach

Excellent written and verbal communication skills; proficient in Microsoft Office (Word, PowerPoint, Outlook, Excel, etc.)

Essential functions of the position require use of a telephone, working at a standard computer terminal, and the ability to follow reasonable ergonomic recommendations, sit for long periods, stand, reach, bend, lift, and carry up to 40 pounds

Valid CADL and DMV report; able and willing to travel locally as needed