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Hollister Incorporated · 8 hours ago

Administrative Assistant

Libertyville, IL

Full-time

Hybrid

Mid, Senior Level

$50K/yr - $75K/yr

5+ years exp

Hollister Incorporated is an independent, employee-owned company that develops, manufactures and markets healthcare products worldwide. The Administrative Assistant provides high-level executive support to the Board of Directors and Trustees, managing various administrative tasks and charitable contributions.

Health CareManufacturing

Responsibilities

Professionally represents the Executive Office

Completes monthly expense reports for the Chairman of the Board, Board of Directors and Trustees

Makes travel arrangements for the Board of Directors and Trustees

Assists the Senior Executive Assistant with Board and Trustee meeting logistics and catering

Orders office supplies for the Executive Office

Assists with Legal governance requests

Provides backup support to the Senior Executive Assistant to the Chairman of the Board and Executive Assistant to the CEO

Administrator for U.S. Charitable Contributions program

Review and prepare all U.S. charitable contributions requests and assist with international contributions

Maintain system and records for all U.S. and international contributions

Post team sponsored events and quarterly reminders on the matching program

Provide Tax reports for Hollister internal Auditors

Prepare and maintain annual budget

Manage Hollister charitable matching program

Manage in-kind donations

Maintain Hollister charitable matching program site

Maintain Volunteer opportunities site

Assist with Volunteer Time Off (VTO) as required

Assist Legal with creating updated policy language for U.S. Charitable Contributions program

Review incoming sponsorship requests for donation consideration

Reply to external charitable requests, events, Go Fund Me, etc. from internal departments

Review and prepare all Hollister Associate contribution requests (including matching program)

Provide guidance and assistance to Plant locations

Maintain Plant locations contribution requests

Manage all sponsorship events for galas, golf outings, walks/runs, etc. including finding a host, providing guest lists, creating the invite, booking transport, registering attendees, providing current Hollister ads, logo, artwork

Providing stats and information for ERG Sustainability Report

Process in-kind product donations and maintain record keeping

Manage JDS Charitable Trust

Qualification

MS OfficeConfidentialityEmotional intelligenceAttention to detailCustomer serviceTask prioritizationIndependent judgmentAdvanced PowerPointExcelWritten communicationOral communicationOrganizational skillsFlexibility