Apply on Employer Site

Sunbeam Family Services · 15 hours ago

Administrative Assistant (ECS)-PART TIME

Pierce Early Education Center - Oklahoma City, OK 73108

Full-time, Part-time

Onsite

Entry Level

1+ years exp

Sunbeam Family Services is dedicated to providing essential support to families and children. They are seeking a part-time Administrative Assistant to coordinate administrative functions and implement policies to ensure efficient organizational operations while maintaining a welcoming environment for clients.

Child CareHealth CareHome Health CareMental HealthSocialSocial Assistance

Comp. & Benefits

Responsibilities

Create a warm, welcoming, and professional environment for all as the first point in Sunbeam center(s)

Assist in coordinating the activities involved in program planning, goals, and objectives

Oversee implementation of effective and efficient office management systems and processes

Compile and organize information for use by staff in the completion of reports and special projects

Maintain daily positive interactions with caregivers and children, using a customer service-based approach

Perform daily clerical duties, including answering and screening telephone calls, taking messages, copying and collating, and scheduling, setting up and attending meetings as assigned, taking/transcribing minutes

Assist in the coordination between all program service teams in order to meet federal and local goals and objectives in a timely manner

Work on assignments that are moderately complex in nature where judgment and analysis are required in resolving problems and making recommendations

Ensure that all details of a task are completed thoroughly

Maintain clear communication with staff and clients with a consistent positive demeanor and attitude

Respect the confidential and sensitive nature of the information handled/processed/shared

Effectively utilize the Child Plus data system, and any other information-capturing systems necessary, to document on-going Disabilities referrals and services for children enrolled in the ECS program

Effectively prioritize delegated projects to accomplish tasks within specified timeframe at a high level of quality and confidentiality

Design and edit drafts of correspondence, reports, forms, charts, memos, and other documents, as needed

Attend Early Childhood Services staff meetings and trainings as required

Ensure timely records maintenance and reports are pulled accurately and promptly

Perform data entry and updating for on-going projects, including but not limited to Child Plus, Excel spreadsheets, the annual PIR (Program Information Report), etc

Maintain professional integrity, exemplifying the values of, and expected within, the program while promoting the mission of the organization

Promote culturally sensitive practice

Travel locally as required in performance of responsibilities

Perform other appropriate and related responsibilities as assigned by supervisor, School Director, Senior Program Director, Chief Program Officer, or Chief Executive Officer

Qualification

Office administrationMicrosoft OfficeChild PlusBilingual Spanish/EnglishCustomer serviceOrganizational skillsTime managementCommunication skillsConfidentiality

Required

HS Diploma/GED

One (1) year experience with office administration

Caring and compassionate attitude when interacting with children and families

Excellent command of English language and grammar, both verbal and written

Proficient knowledge of computer operations and applications, including Microsoft, and the ability to master other computer technology/software programs as needed

Good organizational and time management skills

Able to work independently and collaboratively in a team environment

Able to exercise independent judgment based upon program policies and regulations

Able to communicate in a professional manner, demonstrating dignity, respect for our internal, external, and community members

Process, protect and exercise discretion in handling confidential information and materials

Sustained concentration to detail and accuracy, along with the ability to prioritize workload

Willingness to work with high-risk, low-income communities

Must be able to work some evenings and weekends as required by the job

Local travel required and must have valid Oklahoma driver's license and insurance as required by the position