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Texicare · 8 hours ago

Executive Assistant & Office Administrator

Austin, TX

Full-time

Hybrid

Entry, Mid Level

2+ years exp

Texicare is a mission-driven health affiliate of Texas Mutual, headquartered in Austin, Texas, focused on transforming the healthcare landscape for small businesses in Texas. They are seeking a high-caliber Executive Assistant & Office Administrator to provide support to executives, manage complex calendars, and maintain a professional office environment, ensuring smooth daily operations.

Financial ServicesHealth InsuranceInsurance

Responsibilities

Provide administrative support to executives by:

Owning and optimizing complex calendars; prioritize meetings, resolve scheduling conflicts, and ensure time is aligned with the highest priorities

Serving as the primary point of contact for internal and external stakeholders on behalf of executives

Drafting, editing, and proofreading presentations, reports, and company-wide correspondence

Coordinating all aspects of business travel, including air, hotel, and ground transportation. Process expense reports

Handling highly sensitive information (personnel, financial, and strategic) with absolute integrity and professional judgment

Researching, compiling, and analyzing data for special projects. Track deliverables to ensure executive-led initiatives stay on schedule

Assisting with routine business tasks and providing extra hands-on support for various departmental needs as they arise

Serve as the primary office administrator by:

Maintaining a clean, professional, and fully functional office environment, including conference room readiness

Serving as the main point of contact for the property management company and third-party vendors (cleaning, repairs, security, and equipment maintenance)

Handling the logistics for in-house and off-site activities, including scheduling, catering, and on-site hosting for meetings or team events

Tracking and ordering office stationery, breakroom supplies, and general equipment to ensure seamless daily operations

Managing daily incoming and outgoing mail, packages, and deliveries

Providing a professional and welcoming "first impression" for all visitors, guests, and candidates

Qualification

Executive Assistant experienceMicrosoft Office proficiencyCommunication skillsOrganizational skillsHealth insurance knowledgeTime managementProblem-solving skillsAttention to detail