McLarens · 8 hours ago
Administrative Assistant
Greater Houston
Full-time
Hybrid
Mid, Senior Level
5+ years expMcLarens is a premier independent global insurance services provider specializing in complex, commercial, and niche markets. The Administrative Assistant will handle clerical and administrative duties, provide exceptional customer service, and manage multiple competing priorities in a fast-paced team environment.
Information TechnologyInsuranceInsurTechRisk Management
Responsibilities
Transcription of dictation and/or sending/receiving transcription to and from service; proofing incoming transcription documents
Facilitate the data for file set-up of new assignments to the Center of Excellence and completing claim acknowledgment letters
Input and maintain data into Company claims software systems and claim file maintenance to keep data current as required
Telephone and email liaison with clients/insureds/co-workers
General office duties, i.e., scanning, pickup/drop off mail and distribution of mail
Monitor calls, incoming emails, and faxes for your team, and take appropriate actions in a timely fashion
Input and maintain data into Company software systems as required
Other office duties as assigned by Office Manager and Regional Office Manager
Assist adjusters with sending out Reports and proofs of Loss, monitor for return, forward to the carrier for payment, and follow up for payment if required. Also, assist with other correspondence as needed
Prepare Unbilled Detail Reports for invoicing and monitor the adjuster’s WIP report weekly for billing and file closure
Ensure outside contractors’ invoices are handled according to corporate procedures on a timely basis
Assist as needed for accounts receivable, working with the Collections Manager and adjusters to maximize collection activity
Maintenance of bordereau and records for clients, as needed, including trust accounts
Process Incoming Funds Notice and Trust Disbursement Requests for monies in Trust
Expense report review
Qualification
Required
Technical skills: e-fax, multi-function copier/scanner, etc., excellent keyboarding/typing skills, proficiency in 10-Key
Strong knowledge of MS Word, MS Excel, Adobe, Outlook, and Teams
Strong attention to detail and accuracy
Organized and able to prioritize; ability to work with minimal supervision once trained
The employee should be analytical, detail-oriented, flexible, and decisive
He/she should be able to multi-task and cope with deadlines
Strong communication and interpersonal skills
Proactive, flexible with a high degree of initiative, able to work well both independently as well as within a team environment
High School diploma or equivalent
Minimum of 5+ years office experience
Preferred
Some experience in the insurance industry is preferred
Experience working in an Administrative Assistant role or an equivalent position
Company
McLarens
McLarens is an insurance service company that provides loss adjustment, claims, and risk management services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$1.71BKey Investors
Lee Equity PartnersAltamont Capital Partners
2025-10-15Private Equity· $1.6B
2018-10-31Private Equity
2014-06-11Debt Financing· $107M
Leadership Team
Graham Smart
Chief Commercial Officer
Recent News
2025-10-15
The Straits Times
2024-04-08
Insurance Business America
2024-02-11
Company data provided by crunchbase