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Aimbridge Hospitality · 1 hour ago

Residence Inn Times Square - Assistant Director of Finance

New York, NY

Full-time

Onsite

Lead/Staff, Director/Executive

$95K/yr - $120K/yr

5+ years exp

Aimbridge Hospitality is a leading hospitality management company, and they are seeking an Assistant Director of Finance. The role involves overseeing financial operations, managing accounts receivables, and ensuring compliance with company standards.

Asset ManagementHospitalityHotel

Responsibilities

Maintains regular attendance in compliance with Aimbridge Hospitality standards, as required by scheduling which will vary according to needs of the hotel

Maintains high standards of personal appearance and grooming, which includes compliance with the Aimbridge Hospitality dress code and wearing name tag when working (per brand standards)

Approaches all encounters with guests and associates in an attentive, friendly, courteous, and service oriented manner

Maintains a warm and friendly demeanor at all times

Complies at all times with Aimbridge Hospitality standards and regulations to encourage safe and efficient hotel operations

Familiar with the organization of Aimbridge Hospitality Hotels and know the function of each department

Oversees the duties of General Cashier, with responsibility for the daily reconciliation of Rooms, Food, Beverage, and House deposits

Oversees and maintains the Over/Short log

Maintains controls for all cashier banks in the hotel

Oversees the Accounts Receivable function including but not limited to the proper posting of all city ledger payments daily according to the Daily Mail Cash Receipts (DMCR) and ensuring a trace system is in place for AR collection calls

Reviews all bank deposits, “Due Backs,” and bank change orders and ensures they are handled according to Aimbridge Hospitality standards

Maintains responsibility for the billing of accounts receivables daily

Responsible for the Hotel Credit Policy and detailed knowledge of Hotel receivables

Conducts credit meeting weekly with the accounting team and monthly with General Manager

Maintains record of approved direct billing accounts

Processes returned checks and credit card chargebacks according to Aimbridge Hospitality standards

Performs the Accounts Receivable Balancing function at least once each month

Maintains the Special Operating Account and the Petty Cash Fund according to Aimbridge Hospitality standards

Vouchers A&G and PT & EB invoices utilizing the Purchas Order and Checkbook Accounting procedures according to Aimbridge standards

Ensures all hotel invoices are submitted to Corporate Accounts Payable weekly

Performs the Income Audit on a daily basis, using the Income Audit Checklist to maintain and ensure the accuracy of the Income/Flash Reports

Ensures that the Daily Income Journal (DIJ) is completely accurately each day and submitted to corporate per Aimbridge standards

Reconcile Credit Cards and cash daily

Prepares and submits the Corporate Flash Report on the dates specified in the Monthly CENTRAL ACCOUNTING Calendar

Completes monthly checklist and sends in month-end package according to CENTRAL ACCOUNTING calendar

Monitors the Front Office and Night Audit agents' work for proper accounting procedures

Oversees the training of all Night Audit personnel in regards to their accounting related responsibilities

Processes bi-weekly payroll and be prepared for transmission

Ensures all new hire paperwork and any employee changes are processed on PAFs and submitted in to Payroll in a timely manner

Produces weekly productivity every Tuesday, as required

Computes worked hours for payroll compilation

Ensures associates are at all times attentive, friendly, helpful and courteous to all guests, all other associates and management

Property applies state and local laws affecting payroll, wage & hour, taxes, etc

Records requests for associate benefits, and monitors use (i.e. vacation time, employee benefit room nights, sick time, etc.)

Responsible for records storage management in accordance with Aimbridge standards

Maintains a professional working relationship and promotes open lines of communication with managers, employees and other departments

Familiar with Aimbridge Hospitality's Standard Operation Procedures in Accounting, Human Resources and Loss Prevention, and house rules including appropriate hospitality terminology; Encourages awareness among other hotel managers

Attends weekly staff meetings and provides training on a rotational basis, using the steps to effective training according to Aimbridge Hospitality standards

Participates in required MOD coverage, as scheduled

Maintains confidentiality of sensitive information, as appropriate

Performs random house bank audits a minimum of once per month

Assists in the counting of food, beverage, and guest supplies inventories

Assists the Director of Finance and GM in reviewing the general ledger and financial statements with the various department heads

Assists in developing Night Audit staff for promotion within the hotel and/or company

Performs any other duties as requested by the Director of Finance and General Manager

Qualification

Financial information analysisMicrosoft Office proficiencyAccounts Receivable managementSupervisor experienceProblem-solving skillsStress managementListening skillsCommunication skills

Required

At least 5 years of progressive experience in a hotel or a related field; or an Associate's degree and at least 3 years of related experience; or a Bachelor's degree and at least 1 year of related experience

Must be proficient in Microsoft Office operating system, ability to manipulate and troubleshoot spreadsheets, type memos and reports, and handle basic PC problems

Supervisor experience required

Must be able to convey information and ideas clearly

Must be able to evaluate and select among alternative courses of action quickly and accurately

Must work well in stressful, high pressure situations

Must maintain composure and objectivity under pressure

Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary

Must have the ability to assimilate complex information, data, etc from disparate sources and consider, adjust, or modify to meet the constraints of the particular need

Must be effective at listening to, understanding, clarifying and resolving the concerns and issues raised by coworkers and guests

Must be able to work with and understand financial information and data, and basic arithmetic functions