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Hondros College of Nursing · 3 hours ago

Central Support Office Coordinator & Administrative Assistant

Columbus, OH

Full-time

Onsite

Entry Level

2+ years exp

Hondros College of Nursing is focused on graduating high-quality, work-ready nurses, and they are seeking a Central Support Office Coordinator & Administrative Assistant. This role involves a blend of accounting, office management, and administrative services, supporting both the Central Support office and the Interim President.

Higher Education

Responsibilities

Gather, file and maintain electronic contracts and agreements

Gather, file and maintain accounting data and statistics for databases, spreadsheets, and reports

Perform daily/weekly reporting of campus activity

Perform Accounts Payable (AP) and Title IV Filing

Review Campus Petty Cash

Maintain Weekly Campus Deposits

Create and Maintain NCLEX Voucher Spreadsheet

Review BankMobile rejections and follow up with students

Maintain miscellaneous deposits and complete bank deposits when needed

Assist with data entry within the Accounts Payable software

Assist in the coordination of the Accounts Payable email inbox

Complete accounting and executive related credit card expense reports monthly

Assist in internal and external audit-related requests

Assist in maintaining the student course offering

Other duties as assigned

Perform multifaceted general office responsibilities including fielding telephone calls, receiving and directing visitors, word processing, creating presentations, copying, filing, faxing, and generating reports. Maintain general organization of common areas within office space

Interact with internal associates to resolve administrative details and issues; may respond to students, vendors and other external parties

Assist with office logistics, equipment inventory and storage

Manage ordering of supplies and inventory of supplies, monitoring critical level of stocks, sourcing for suppliers and submitting invoice(s)

Send out and receiving mail and packages, deliver accounts payable checks to the post office

Prepare business correspondence

Copy, sort and maintain packets of materials for distribution

Coordinate between departments and operating units to resolve day-to-day administrative and operational problems

Schedule and coordinate meetings, interviews, events and other similar activities

Prepare meeting minutes, meeting notes and internal support materials when requested

Maintains databases and spreadsheets; generates reports, lists and schedules

Creates/composes documents and reports following past practices and guidelines

Maintains department files. Develops and maintains filing systems

Compiles and tabulates data and statistics for reports. Coordinates document distribution

Copies, sorts and maintains packets of materials for distribution

Interacts with internal associates to resolve administrative details and issues. May respond to students, vendors, and other external parties

Skillfully manage and organize the schedules of the Interim President, ensuring optimal time utilization. Arrange and coordinate meetings, appointments, and travel arrangements, taking into account priorities and potential conflicts

Skillfully organize travel itineraries, accommodations, and related logistics for the Interim President and accompanying personnel

Assist in the oversight and management of senior executives' budgets, diligently tracking expenses and preparing accurate reports

Exhibit utmost discretion when handling sensitive information, ensuring its protection and safeguarding confidentiality

Qualification

AccountingOffice ManagementAdministrative SupportDatabase ManagementCommunication SkillsOrganizational SkillsTime Management

Required

High School Diploma or equivalent

Two years of administrative or relevant experience

Normal physical mobility, including the ability to sit and stand for extended periods of time, reach with hands and arms, talk and hear

Normal hand-eye coordination; arm, hand and finger dexterity, including the ability to grasp and lift up to 40 pounds

Ability to read, recall, write and understand information

Ability to work under moderate pressure and to manage multiple tasks concurrently

Ability to perform arithmetic operations quickly and accurately

Company

Hondros College of Nursing

Hondros College of Nursing educates students at six Ohio campuses located in Cincinnati/West Chester, Cleveland/Independence, Columbus, Dayton, Akron, and Toledo/Maumee.

Founded in 2007

Westerville, Ohio, USA

201-500 employees