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Rhode Island College · 5 hours ago

Executive Assistant II to the Office of the Vice President for Administration and Finance

Providence, RI

Full-time

Onsite

Senior Level

$60/hr - $60/hr

5+ years exp

Rhode Island College is seeking an Executive Assistant II to support the Vice President for Administration and Finance. The role involves providing comprehensive secretarial support, managing schedules, and maintaining confidentiality while interacting with various stakeholders within the college community.

EdTechEducationHigher Education

Responsibilities

Manage calendars (meeting, appointments, travel, etc.) in accordance with priorities set by the Vice President, and senior staff including,, Controller, Director of Budget, AVP for Administration, AVP/CIO for Information Services, and other professional staff as assigned

Screen and interpret telephone calls; receive visitors; and supply authoritative information on policies and operations

Make arrangements for meetings, including scheduling, notification and preparation of materials

Prepare requisitions, receiving reports, special monthly payroll and related materials for the acquisition and payment of goods and services

Type reports, correspondence, meeting minutes and other documents; set up and manage spreadsheets for tracking and analytic purposes

Proofread all documents and make or recommend appropriate changes or corrections in grammar, punctuation and usage

Organize and maintain all files of a highly confidential nature, such as personnel actions, contracts, and legal documents

Select or compose letters and emails for transmission to correspondents

Perform related clerical tasks such as filing, copying, managing office budget, maintaining office supplies inventory, and managing operating office equipment; initiate requests for goods, services or information

Select, supervise, and evaluate student employees

Assess clerical workload; plan workflow; assign and monitor clerical task performance in order to manage clerical work in the office

Perform other duties and responsibilities as assigned

Qualification

Executive secretarial skillsMicrosoft OfficeOrganizational skillsCommunication skillsTyping proficiencyConfidentialitySupervisory skillsBilingualInterpersonal skillsAdaptability

Required

High school diploma

A minimum of five (5) years' experience in a executive administrative assistant capacity that included varied administrative/fiscal duties

Proficiency in word processing and general office procedures

High degree of competency in the operation of current computerized office technology, spreadsheets and word processing software such as Microsoft Office

Highly advanced organizational skills including the ability to plan and execute complex meetings/conferences, plan and prioritize assignments, and meeting deadlines

Excellent executive secretarial skills including evidence of thorough knowledge of office methods, practices, procedures and terms, ability to maintain confidentiality, understand readily and carry out complex oral and written directions

Demonstrated high degree of competency in typing and the operation of current computerized office technology (e.g. Microsoft Office)

Excellent oral and written communication skills including ability to compose routine correspondence in a clear, concise format, articulate clearly and effectively, and interpret and explain routine policies and procedures to others

Excellent interpersonal skills including ability to exhibit professional demeanor and tact in interactions with a diverse population

Ability to remain calm under pressure and maintain a sense of humor

Ability to sit for the majority of the time with some standing and walking around; occasionally lift, push, pull and carry weights up to 30 lbs. (e.g., mail, books, supplies, materials for meetings)

Ability to convey a positive and professional image worthy of the Office of the Vice President for Administration and Finance

Ability to adapt to changing priorities, protocols and systems