KLA · 1 hour ago
Administrative Assistant - Global Operations
Milpitas, CA
Full-time
Onsite
Senior Level
$34.19/hr - $58.13/hr
5+ years expKLA is a leading company in the electronics industry, and they are seeking an Administrative Assistant to provide high-level administrative support to executive leadership across global time zones. The role involves managing calendars, coordinating meetings, organizing travel, and supporting special projects while ensuring smooth communication and workflow.
ElectronicsInformation TechnologyManufacturing
Responsibilities
Provide high-level administrative support to executive leadership across global time zones, including calendar management, meeting coordination, and logistical planning
Schedule and coordinate meetings across multiple time zones and organizational levels, including room reservations and catering
Organize complex domestic and international travel arrangements, including handling passport and visa requirements
Prepare and submit accurate and timely expense reports
Support special projects by conducting research, compiling data, and preparing reports and presentations
Assist with planning and execution of departmental events, quarterly meetings, and employee recognition programs
Serve as a liaison between executives and internal/external stakeholders to ensure smooth communication and workflow
Demonstrate excellent organizational skills, acute attention to detail, and the ability to manage multiple tasks in a fast-paced and time-sensitive environment
Qualification
Required
Proven experience in administrative support
Polished communication skills
Exceptional attention to detail
Experience supporting multiple executives across global locations and teams across time zones
Takes initiative and is a proactive problem solver
5-8 years of administrative and business support experience, with a strong emphasis on executive-level support, calendar management, and travel coordination
Proven ability to manage sensitive and confidential information with integrity and discretion
Strong written and verbal communication skills, with a high level of professionalism
Demonstrated ability to anticipate needs, adapt to changing priorities, and make well-informed decisions
Previous experience working independently with minimal daily instructions and supervision
Excellent problem-solving skills
Previous experience interacting with VP level executives
Strong work ethic; upbeat personality with a can-do attitude
Demonstrated sense of urgency, initiative, responsiveness, and a proactive approach to work
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., Teams, Zoom) and finance/purchasing systems
High School graduate or equivalent with at least 5 years of experience
Preferred
Bachelor's degree in Business Administration, Human Resources, Marketing, Communications, or a related field
Benefits
Medical
Dental
Vision
Life
Other voluntary benefits
401(K) including company matching
Employee stock purchase program (ESPP)
Student debt assistance
Tuition reimbursement program
Development and career growth opportunities and programs
Financial planning benefits
Wellness benefits including an employee assistance program (EAP)
Paid time off
Paid company holidays
Family care and bonding leave
Company
KLA
Kla creates tools and services that promote innovation in the electronics industry.
10001+ employees
H1B Sponsorship
KLA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (343)
2024 (218)
2023 (191)
2022 (277)
2021 (200)
2020 (226)
Funding
Current Stage
Late StageLeadership Team
Lisa Grunwald
FISH Philosophy CEO
Rick Wallace
President & CEO
Recent News
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2025-08-01
2025-08-01
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