Guidehouse · 11 hours ago
Administrative Services
US - IL, Chicago
Full-time
Onsite
Mid, Senior Level
$59K/yr - $98K/yr
5+ years expGuidehouse is a professional services firm that provides dedicated administrative support to multiple client-serving Partners. The Administrative Services role requires a combination of technical and interpersonal skills to manage calendars, coordinate travel arrangements, and assist with various office tasks while ensuring high-quality service delivery.
AdviceConsultingManagement Consulting
Responsibilities
Effective use of the firm’s core technology applications, as well as develop/demonstrate solid knowledge of firm wide and practice-specific tools, processes, and databases to position themself as an advocate and knowledge resource in these programs and support training others who are less skilled
Managing calendars, schedules and prioritizes appointments, ensuring meetings, deadlines, presentations and other duties are carried out seamlessly
Coordination of travel arrangements (domestic/international), maintain travel profiles, facilitates last minute itinerary changes (flights, car, hotel, team communications), mapping or providing direction, support in handling passport and visa issues
Preparation of weekly expense reports as required; follows policies and procedures, resolves auditor inquiries and engagement code reclassifications
Drafting, editing, and preparing correspondence/presentations, ensuring proper grammar, spelling, formatting/visual design
Conducting basic information searches (e.g., via internet, internal sites, etc.) and maintains contacts and distribution lists (as needed)
Assisting with promoting the required use of Guidehouse AgilQuest Forum Hotel tool and the clean desk policy within the local office
Assisting with monitoring AgilQuest usage daily for reservations, check-in process and meeting room reservation process
Ability to communicate office policy and procedure to all employees in the office. Escalates local office issues to Manager to provide resolution on complex issues
Assisting with maintenance of local office equipment, as needed
Assisting with production requests, e.g., printing, binding, scanning, shipping, etc
Assisting with supply orders and maintaining office inventory, as needed
Coordinating special events and leadership team meetings including catering, room set-up, etc
Executes special projects at the discretion of Manager and/or Partner including the support of client engagements
Qualification
Required
High school diploma required PLUS Five (5) + years of administrative support experience
Highly proficient in Outlook, Word, Excel and PowerPoint with ability to learn new software systems when necessary
Ability to establish and maintain strong working relationships, including clients/stakeholders
Effective interpersonal and communication skills (verbal and written); able to interface with personnel at all levels
Demonstrate proactive approaches to problem-solving with strong decision-making capability and use of good judgment
Demonstrate ability to achieve high performance goals and meet deadlines in a fast-paced environment with competing demands
Proven ability to act with discretion and maintain complete confidentiality
Clear fit with (and champion of) firm culture and values
Must have strong work values, and be dependable, honest, and self-confident with a positive attitude
Strong sense of initiative and ability to work with urgency
Polished and professional demeanor in dealing with all situations
Ability to deal with ambiguity and reprioritize tasks in response to unexpected changes in priorities/requests
Will embrace our customer-focused, action-oriented, results-driven culture
Willingness and ability to work the hours necessary to complete assigned work
Given the hands-on nature of this position, regular, on-time, in-office attendance is critical
Preferred
Associate's/Bachelor's degree in a related discipline preferred
Experience in a top-tier professional services firm; familiarity with PeopleSoft, Costpoint, Workday and Concur a plus
Benefits
Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend
Company
Guidehouse
Guidehouse offers consulting services for public and commercial markets with expertise in management, technology, and risk consulting.
10001+ employees
H1B Sponsorship
Guidehouse has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (25)
2024 (20)
2023 (29)
2022 (49)
2021 (50)
2020 (59)
Funding
Current Stage
Late StageTotal Funding
$0.75MKey Investors
Mission Daybreak
2023-11-06Acquired
2023-02-16Grant· $0.75M
Leadership Team
Scott McIntyre
Chairman and CEO
Alicia Harkness
Partner
Recent News
Washington Technology
2026-01-09
Washington Technology
2025-11-20
Company data provided by crunchbase