Shalom Hartman Institute · 1 week ago
Director of Operations
New York, NY, United States
Full-time
Onsite
Director/Executive
$120K/yr - $140K/yr
10+ years expThe Shalom Hartman Institute is a leading research and educational center focused on enriching the moral and spiritual life of Israel and the Jewish people. The Director of Operations is responsible for the strategic design and smooth running of technical and logistical systems for events and activities in the New York office, overseeing project management processes and office functions.
CharityEducationNon Profit
Responsibilities
Administer, coordinate and project manage the smooth running of office physical plant systems, including overseeing necessary purchases and repairs, orderliness, security, as well as HVAC, A/V, and IT systems
Ensure work environments are adequate, safe, and compliant, overseeing expansions, upgrades, and renovations when needed
Oversee the purchasing of program and office supplies and inventory systems
Manage systems for supporting day-to-day office use and equipment
Manage office budget lines with an eye towards identifying savings and fiscal responsibility
Serve as primary liaison with our landlord and maintenance team
Evaluate and recommend new tools, platforms, and vendors in line with organizational goals
Improve upon and maintain emergency preparedness, business continuity, and disaster recovery plans
Serve as a point-person for operational responses to emergencies or major disruptions
Partner with program staff to ensure the smooth running of programs and events inside the NY office
Create and manage systems for supporting in-office programs and conferences and use of office by outside groups and organizations
Ensure our efforts are aligned with best practices, conduct research as needed, and serve a quality control function
Accountable for staff who support A/V and IT needs for events inside the NY office
Create efficient systems, policies, and procedures for vendor management, purchasing, travel, insurance, and equipment that will improve day-to-day operations
Manage organizational risk through ensuring legal compliance, appropriate insurance, etc
Provide budgetary supervision and support with financial reporting as needed
Design and lead trainings/onboarding on systems, safety procedures, and processes as needed
Oversee processes to manage contracts, payments, and insurance
Lead coordination and integration of efforts among operations, technology, and program departments to produce smoother workflows and more cost-effective business processes vis-à-vis knowledge and content management systems
Ensure compliance with workplace safety, accessibility, and data/privacy regulations
Coordinate with HR and Finance as needed on compliance matters
Qualification
Required
Superior track record with complex project planning and execution, including creating and managing timelines and work plans; sourcing vendors; managing speakers/faculty; and team management
Ability to delegate to and supervise others appropriately
Track record of demonstrating sound judgment by making appropriate decisions, knowing when to take initiative in identifying problems and devising solutions, and when to ask for help
10 - 15 years of relevant professional experience
Excellent communication skills, fiscal acumen, and supervisory experience
Strong proficiency with Salesforce or a similar CRM system
Familiarity and/or proficiency with physical plant elements and systems
Flexible work style with the ability to work under tight deadlines and with shifting priorities
Exceptionally organized and detail-oriented; able to manage multiple complex tasks
Inquisitiveness and an openness to learning, including new software and technologies
Proficient in Microsoft Office applications, including a proven ability using advanced functions of Excel
Ability to travel occasionally and to staff evening and weekend programs
Good sense of humor
Preferred
Familiarity with Jewish communal landscape a bonus
MA or equivalent preferred
Benefits
Very competitive benefits package.
Company
Shalom Hartman Institute
Shalom Hartman Institute is a pluralistic research and leadership center
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$24.14MKey Investors
Jim Joseph Foundation
2022-12-13Grant· $10M
2018-12-10Grant· $10M
2017-09-17Grant· $0.9M
Leadership Team
Sophie Lipner
Executive Assistant to Chief Executive Officer
Recent News
2025-01-23
Jim Joseph Foundation
2023-11-23
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