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The Salvation Army Southern California · 13 hours ago

The Emergency Disaster Services (EDS) Administrative Assistant -11-085-SC/ Pasadena Tabernacle

Pasadena, California, United States

Full-time

Onsite

Mid Level

$23/hr - $23/hr

3+ years exp

The Salvation Army Southern California is seeking an Emergency Disaster Services Administrative Assistant to provide professional clerical and administrative support to Disaster Case Managers. The role involves facilitating communication, maintaining databases, and assisting with various projects related to disaster response efforts.

Non-profit Organization Management

Responsibilities

Serve as Corps secretary providing professional level clerical and administrative support to the Disaster Case Managers (DCM), composing and typing all correspondence and all types of written material

Screen calls and visitors to the DCM’s, making appointments as necessary

Work with DCM’s and other staff members for the creative development of EDS response to people affected by the Eaton and Palisade Fires

Provide assistance to all DCM’s departments with the development and maintenance of an up-to-date database of victims of the wildfires

Accountable to collect, organize and report all EDS assistance given to the fire victims

Maintain a well organized and up-to-date EDS fire victim filing system

Conduct regular on-line and other forms of research and order supplies in support of the DCM’s in developing programs, activities or events in support of fire victims

Participation in special projects, events and campaigns as requested

Communicate with and serve as liaison to the EDS Director as directed by DCM’s to assure all TSA guidelines and policies are adhered to

Maintain accurate accounting of EDS gift card inventory per financial guidelines

Various other duties as assigned

Qualification

Microsoft OfficeClerical skillsCustomer serviceTyping skillsEditing skillsWriting skillsOrganizational skillsCommunication skillsTime managementConfidentiality

Required

High school graduate

Exceptional composing, writing, editing and accurate typing skills are necessary

Must be familiar with, understand, and be willing to comply with the purpose and goals of The Salvation Army

Managerial level functioning computer skills with practical mastery of all Microsoft Office programs and the Salvation Army Application Portal

Must possess excellent written and oral communication skills in the English language and be able to draft and type professional level communications and publications

Must be reliable, conscientious and trustworthy

Must be comfortable contacting and coordinating work with outside vendors

Excellent organizational skills including multitasking and time management

Must be capable of handling confidential material, demonstrate good judgment and act and dress in a professional manner

Possess and maintain a valid Driver's License and good driving record

Willingness to submit to extensive criminal background, drug and motor vehicles checks

Must possess a broad-spectrum skill set including excellent customer service, clerical, and secretarial capabilities

The ability to quickly grasp and analyze circumstances resulting in effective decision making

Excellent customer service and relationship building skill is required

The ability to follow instructions, plan and organize work, complete assignments within a strict time-line, and manage change is essential

Have the capacity to work independently and stay on-task within policy guidelines

Proficiency in modern office methods and equipment, including the preparation of business correspondence

Must be able to work with minimal supervision, be prepared to encounter a variety of assignments, timelines, and maintain confidentiality of sensitive information

Must be comfortable taking instructions from multiple people