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LHH · 19 hours ago

Legal Administrative Assistant

Raleigh, NC

Full-time

Onsite

Entry, Mid Level

$46K/yr - $53K/yr

2+ years exp

LHH is a recruitment solutions company seeking a Legal Administrative Assistant to support multiple attorneys in civil litigation defense matters. The role involves managing e-filing procedures, coordinating calendars, and producing legal documents in a fast-paced environment.

Human Resources

Hiring Manager

Holly A. Hilderhoff

Responsibilities

E-Filing & Docketing: File through the NC Courts e-Portal and federal CM/ECF/PACER; manage docketing, including service lists, notices, and confirmations

Calendaring & Coordination: Maintain multiple attorney calendars; schedule and track hearings, depositions, mediations, client meetings, and deadlines

Document Production: Draft, format, and proof correspondence, pleadings, discovery, and routine motions; assemble exhibits; prepare deposition and hearing packets

Case/File Management: Organize and maintain electronic and physical files; ensure records, orders, and correspondence are complete, searchable, and current

Records Handling: Request, receive, and organize medical and billing records; prepare basic indices/summaries and update matter chronologies

Trial Support: Assist with pretrial deadlines, exhibit lists, witness coordination, trial notebooks, court service providers, and logistics

Billing & Admin: Enter and review attorney time; assist with prebills; handle mail, travel arrangements, expense reimbursements, event planning, and other general administrative tasks

Qualification

NC e-filing experienceFederal PACER/CM/ECFDocument production skillsMicrosoft Word proficiencyCase management softwareProfessional communicationOrganizationProofreading skillsMedical terminology exposureTrial support experience

Required

2+ years of recent and tenured US law-firm experience supporting complex civil litigation defense attorneys in NC, ideally in insurance defense, labor & employment defense, or municipality defense litigation

Proven North Caroline e-filing experience and federal PACER/CM/ECF filing experience

Typing speed of 60 WPM (minimum), with strong formatting and proofreading skills

Proficiency with Microsoft Word and Outlook, Adobe PDF tools, and case management software (billing/time entry familiarity required)

Solid organization, follow-through, and the ability to manage competing deadlines with minimal oversight

Professional communication skills for frequent contact with clients, experts, court personnel, and opposing counsel

Exposure to medical terminology and electronic medical records

Experience supporting depositions, mediations, and trial teams end-to-end