Montage Marketing Group · 1 week ago
Executive Administrative Support Specialist
Alexandria, VA
Full-time
Onsite
Mid, Senior Level
$62K/yr - $62K/yr
5+ years expMontage Marketing Group is seeking an Executive Administrative Support Specialist to join their team and provide onsite administrative support to a federal government agency. The role involves enhancing communications with various stakeholders and providing high-level administrative and secretarial support to agency leadership.
AdvertisingAugmented RealityEventsMarket ResearchProject ManagementPublic Relations
No H1B
U.S. Citizen Only
Responsibilities
Draft, edit, and proofread official correspondence, memoranda, and issuances for internal and external distribution in alignment with agency standards
Maintain and enforce a style guide consistent with agency branding and communication protocols
Draft, review, and edit agency-wide policies, directives, and official documents to ensure clarity, accuracy, and compliance
Develop, document, and update standard operating procedures (SOPs) to support administrative efficiency and consistency across agency offices
Organize and maintain document libraries and archives for easy retrieval and compliance with federal recordkeeping requirements
Accurately enter and update information in agency databases and tracking systems, ensuring data integrity and confidentiality
Apply intermediate formatting skills to prepare reports, presentations, and spreadsheets for agency leadership and stakeholders
Draft email responses and general correspondence on behalf of agency leadership, ensuring timely and professional communication
Ability to obtain Public Trust suitability
Qualification
Required
5 years' experience in executive-level administrative support within a federal agency or similar environment
Strong writing, editing, and proofreading skills with attention to detail
Proficiency in Microsoft Office Suite and federal document management systems
Knowledge of federal policies, recordkeeping requirements, and communication standards
Ability to maintain confidentiality and handle sensitive information
Strong organizational and time-management skills with the ability to manage multiple priorities
Ability to obtain Public Trust suitability
Preferred
Familiarity with federal agency policies, procedures, and branding guidelines
Experience drafting agency-wide policies and managing official issuances
Knowledge of federal style guides and compliance requirements
Benefits
Medical
Dental
Vision
401K Retirement with match
Paid Time Off (PTO)
Paid Holidays
Paid Parental Leave for Birthing & Non-Birthing Parents
Paid Jury Duty, Bereavement Leave
Short-Term & Long-Term Disability Insurance
Group Term Life Insurance
Flexible Spending Account (FSA)
Employee Assistance Program (EAP)
Accident Insurance
Critical Illness Insurance
Cancer Insurance
Hospital Indemnity Insurance
LegalShield
IDShield
FinFit Financial Wellness Program
Working Advantage Discount Program
Company
Montage Marketing Group
Montage Marketing Group specializes in market analysis, communications planning, PR, project management, AR, VR, and influencer marketing.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Mäe Sandberg
Engagement Counselor & DMV Market Coordinator, Pyxis Partners
Teresa White Pipia
Chief Operations Officer
Recent News
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