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Thinkingbox · 2 hours ago

Office Coordinator - Thinkingbox

Salt Lake City

Full-time

Onsite

New Grad, Entry Level

$45K/yr - $50K/yr

Thinkingbox is a brand experience agency driven by craft and curiosity. They are seeking an organized and proactive Office Coordinator to support smooth office operations, provide executive assistant support to senior leadership, and coordinate internal projects while fostering a positive office culture.

AdvertisingMarketing

Growth Opportunities

Responsibilities

Greet all visitors and serve as the first point of contact for the office

Answer phones and manage incoming mail and packages

Maintain a clean, organized, and well stocked office environment

Coordinate vendors including cleaning services, suppliers, and building contacts

Assist with onboarding tasks such as desk setup and office access

Assist with managing calendars and scheduling for the Chief Operations Officer and Chief Creative Officer

Support travel arrangements, meeting preparation, note taking, and follow ups

Assist leadership with light research and administrative tasks

Support internal project timelines, task tracking, and team communication

Help prepare documents, presentations, and meeting materials

Collaborate across departments on assigned projects

Champion a positive and connected office culture

Plan and execute office events, team lunches, social gatherings, and holiday celebrations

Coordinate industry related outings and community engagement activities

Partner with the People and Culture team on company programs

Support expense tracking

Order office supplies and equipment

Handle general administrative tasks as needed

Qualification

Office CoordinationExecutive Assistant SupportProject CoordinationEvent PlanningCommunication SkillsMultitaskingAdministrative SupportProblem SolvingAttention to Detail