Apply on Employer Site

Nebius · 1 day ago

Executive Assistant (EA) - Partners and Marketing

United States

Full-time

Remote

Mid Level

$98K/yr - $140K/yr

3+ years exp

Nebius is a leading company in cloud computing focused on serving the global AI economy. They are seeking an Executive Assistant to provide high-level administrative support to senior executives, manage communications, and coordinate projects and operations.

AI InfrastructureCloud InfrastructureGPUIaaSPaaS

Growth Opportunities

Responsibilities

Provide day-to-day administrative assistance to the Chief Marketing Officer and VP of Partners, including scheduling meetings, managing calendars, coordinating travel, and handling expense reports

Maintain and organize sales documentation, reports, and presentations

Assist with updating and maintaining CRM systems (e.g., Salesforce/HubSpot), including data entry, report generation, and pipeline tracking

Coordinate the preparation of proposals, contracts, and client-facing materials

Support order processing and liaise with finance/operations to ensure accuracy

Serve as the first point of contact for internal and external stakeholders requiring information or assistance from the CMO & VP, Partners

Help coordinate team events, offsites, and client meetings

Ensure smooth onboarding of new team members, including system access, training schedules, and materials

Assist in preparing weekly/monthly sales performance reports and dashboards

Track KPIs, team activity, and assist with presentations for leadership

Manage communication channels (email, Slack, etc.) for team announcements and updates

Provide ad-hoc support for projects, events, and strategic initiatives

Qualification

Microsoft Office SuiteCRM toolsOrganizational skillsCommunication skillsProactive attitudeTeam-oriented mindsetEmotional intelligenceAttention to detail

Required

Prior experience in an administrative, team assistant, or sales support role preferred

Strong organizational skills with excellent attention to detail

Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiarity with CRM tools (e.g., Salesforce, HubSpot)

Fluent in English, with excellent professional written and verbal communication skills

Proactive, highly organized, and reliable

Discreet and trustworthy with confidential information

Demonstrates maturity, sound judgment, and emotional intelligence in high-stakes or sensitive situations

Ability to manage multiple priorities, work independently, and meet deadlines in a fast-paced environment

Team-oriented mindset with a proactive, 'can-do' and service-oriented attitude

Preferred

3-5 years of supporting senior executives

Experience in a start-up environment

Familiarity with collaboration tools like Confluence, Jira, Slack, and expense/time reporting platforms

Benefits

Competitive salary and comprehensive benefits package.

Opportunities for professional growth within Nebius.

Flexible working arrangements.

A dynamic and collaborative work environment that values initiative and innovation.

Company

Nebius

The Nebius AI Cloud brings powerful full-stack infrastructure for AI developers and practitioners across startups, enterprises and science institutes to build and deploy generative AI applications and rapidly deliver scientific breakthroughs by training and running ML models within a secure, high-performance, and cost-optimized cloud environment.

Founded in 2022

Amsterdam, Noord-Holland, NLD

501-1000 employees