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State of Missouri · 7 hours ago

Lead Administrative Support Assistant - SLR0007

Chesterfield, MO

Full-time

Onsite

Mid, Senior Level

3+ years exp

The State of Missouri is committed to preserving, protecting, and enhancing the environment for its citizens. They are seeking a Lead Administrative Support Assistant to assist with HR duties, provide backup supervision for the administrative unit, and serve as the Policy & Procedure coordinator, among other responsibilities.

AgricultureGovernmentInformation Technology

Responsibilities

Assist with any HR duties and functions including but not limited to performing reference checks on candidates, gather necessary documents from supervisors and other members of the interview panel, maintain confidentiality during all hiring and employment actions, and electronically filing all HR paperwork

Provide backup supervision of Admin unit for Administrative Supervisor. Unit includes 4 administrative support assistants. Will act as mentor and leader for Admin unit by answering questions and/or providing guidance as seen or requested

Serve as the Policy & Procedure coordinator for the unit and regional office. Responsible for filing, updating and communicating any changes in procedures with the Admin unit and regional office management

Provide budget and financial assistance with purchasing card reconciliation, inventory/fleet management, accounts payable/receivable, and training coordination

Other duties as needed, assigned, or requested by the Section Managers, Administrative Supervisor, and/or the Regional Director

Qualification

Analytical ThinkingProblem SolvingPlanningEvaluatingOral CommunicationWritten CommunicationAdaptabilityLeadershipMentoring

Required

3-5 years of relevant experience in administrative assistance or office work

Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's own knowledge and experience base and calling on other references and resources as necessary

Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment

Oral and Written Communication: expresses information (for example, ideas or facts) to individuals or groups effectively, consider the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately

Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes

Benefits

Paid vacation and sick leave

Paid life insurance

Medical, dental, vision and prescription insurance

Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance

Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees