Helix Electric · 2 hours ago
Project Administrator
Cedar Rapids, IA
Full-time
Onsite
Mid Level
3+ years expHelix Electric is one of the nation’s largest and most successful electrical contracting companies, committed to empowering people and powering projects. The Project Administrator will be responsible for providing day-to-day administrative support for multiple million-dollar projects, ensuring contracts are executed and maintained, and assisting with project start-up and close-out processes.
Consumer ElectronicsElectronics
Responsibilities
Assist in review, and execution of customer contracts, subcontract agreements, vendor master agreements, vendor single project agreements, and service agreements
Interpret and document all contractual liabilities, legalities, and risk allocation to determine whether the terms and conditions of the contracts are clearly defined and acceptable
Support the project start up and close-out processes on each job
Enter timecards for project personnel into CMiC weekly
Perform primary review of any vendor-initiated modifications to master purchase order and subcontract agreements. Identify all changes that have been made, and produce draft response to the vendor
Assist in review of modified single project purchase order and subcontract agreements and/or vendors ordering instructions, shipping policies, and company terms and conditions
Issue and maintain all purchase orders agreements. Ensure agreements are fully executed and received
Process package and subcontractor invoices: verify packing lists against invoices and resolve any billing discrepancies with Project Manager and vendor/subcontractor
Enforce and track all insurance requirements
Work with project managers and vendors/subcontractors to schedule returns and verify credits received for packages and subcontracts
Run daily, weekly and monthly reports and sort and process various project documents
Various admin duties: keeping project paperwork organized, documentation and tracking, filing and scanning, various special projects
Qualification
Required
Minimum of High School diploma required
Minimum of 3+ years in a similar role within the construction industry required
Detail oriented, organized, and efficient individual able to complete tasks in a timely and accurate manner
Provide outstanding customer service internally to our fellow employees, vendors, and customers
Ability to create spreadsheets, graphs, charts and proficient with Microsoft Excel, Word and Outlook
Preferred
Knowledge in CMiC Software helpful, but not necessary
Benefits
Medical Plans
Dental Plans
Vision Plan
Life Insurance
Disability Insurance
Accident Insurance
Critical Illness Insurance
Hospital Insurance
Pet insurance
401(k) Plan with Match
Employee Discount Program through PerkSpot
Tax Savings Accounts – FSA, HSA, DCFSA and CSA
Tuition Reimbursement
Scholarships
Company
Helix Electric
Helix Electric is a full service electrical contractor specializing in design-build and highly complex electrical projects
1001-5000 employees
H1B Sponsorship
Helix Electric has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (2)
2023 (5)
2022 (8)
2021 (1)
2020 (3)
Funding
Current Stage
Late StageLeadership Team
Casey Long
Chief Operational Officer
Recent News
Corridor Business Journal
2025-08-14
Company data provided by crunchbase