Collabera · 3 days ago
Administrative assistant
Stanford, CA
Contract
Onsite
Mid, Senior Level
$29/hr - $30/hr
5+ years expCollabera is seeking an Administrative Associate for a 6-month contract position in Stanford, CA. The role involves managing various administrative tasks, coordinating with project managers, and ensuring timely processing of invoices and reports.
ConsultingInformation ServicesInformation Technology
Hiring Manager
Samrudhi Subnis
Responsibilities
Manage the Water Hotline
Transfer and route messages as needed
Log all inquiries into Smartsheet and monitor for timely responses
Monitor invoice email inbox
Enter invoice data into Smartsheet invoice tracker
Coordinate with Project Managers when invoices require requisitions or lack PO numbers
Review Stampli pending approval reports and coordinate access with Dat/Odelia
Monitor and audit daily timecard reports, ensuring timely and accurate submissions
Work with technicians to resolve timecard discrepancies
Process and verify PCard purchases
Coordinate TCard travel arrangements
Provide support for professional certifications, including travel and payment coordination
Assist with safety tailgate activities during operational meetings
Handle incoming and outgoing mail
Manage orders
Review utility invoice payments
Perform bi-monthly timecard (TLA Axess) checks
Review dashboard
Assist finance teams and engineers with requisition-related questions
Support WRCI meetings, including icebreakers, slide preparation, and hosting
Prepare Valley Water letters and payments, obtain
Monitor Blanket PO reports and support engineers with timely invoice processing signatures, and submit documentation
Qualification
Required
Minimum 5 years of administrative experience (highly experienced candidates preferred)
Excellent written and verbal communication skills
Strong follow-through and organizational abilities
Proficiency in MS Outlook, Excel, and PowerPoint
Ability to work independently while supporting multiple stakeholders
Benefits
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Life insurance
Long-term disability insurance
Short-term disability insurance
Paid parking/public transportation
Paid time
Paid sick and safe time
Hours of paid vacation time
Weeks of paid parental leave
Paid holiday annually - AS Applicable
Company
Collabera
Collabera is an end-to-end information technology services and solutions provider helping clients align their business and IT strategies.
10001+ employees
H1B Sponsorship
Collabera has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (141)
2024 (93)
2023 (120)
2022 (186)
2021 (180)
2020 (146)
Funding
Current Stage
Late StageTotal Funding
$30M2006-05-04Series Unknown· $30M
Leadership Team
Lalit Sharma
CFO
Michael H. Abraham
Chief Financial Officer
Recent News
2024-04-09
2023-01-20
2022-04-19
Company data provided by crunchbase