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Beaufort County School District · 13 hours ago

Administrative Associate-Receptionist

Beaufort, SC

Full-time

Onsite

Entry Level

1+ years exp

Beaufort County School District is seeking an Administrative Associate-Receptionist to provide comprehensive administrative support to the principal and other administrative personnel. The role involves managing communications, scheduling appointments, and assisting with various office functions while ensuring adherence to district policies and confidentiality requirements.

Education

Responsibilities

Receive telephone calls, correspondence, deliveries and visitors, and respond or refer appropriately

Prepare, type, copy, mail, and file materials such as correspondence, reports, and bulletins

Schedule appointments and meetings

Assist in preparation of materials and in the use of office equipment

Provide backup and assistance to other clerical areas

Comply with and maintain knowledge of all policies and regulations pertinent to the district, school and/or department

Place work orders for school or department

Process routine office forms, including sick/vacation leave, payroll, purchase orders, printing requests, etc., as assigned or directed

Maintain employee files

Compile statistical reports as assigned or directed

Perform bookkeeping functions as assigned or directed

Manage grant requests and monitor administrative details following approval

Prepare transcripts, schedule appointments, and manage correspondence for guidance staff

Assist parents with DSS or other forms

Gather academic work for students who are absent or attending alternative schools

Assist counselors, social workers, and Community Development Facilitator as needed

Ensure accuracy of enrollment, transfer, and withdrawal procedures as assigned or directed

Maintain strict confidentiality of sensitive data and adherence to local, state, and federal guidelines

Performs other related tasks as assigned by the Principal, Chief Officer, Superintendent or other district office administrator as designated by the Superintendent

Qualification

Microsoft OfficeDatabase managementOffice equipment knowledgeProfessionalismCommunication skills

Required

High school diploma and one year relevant office experience; or general education degree (GED) and three years relevant office experience

Proficient in the use of Microsoft Office products including Word, Excel, Outlook and PowerPoint

Ability to use the Internet for research applications

Minimum of 60 wpm typing speed

Working knowledge of common office equipment, such as fax, copier, calculator, etc

Maintain strict confidentiality of sensitive data and adherence to local, state, and federal guidelines

Communicate effectively in English, using proper grammar and vocabulary

Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting

Have regular and punctual attendance

Follow all District policies, work procedures, and reasonable requests by the proper authorities