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Samaritas · 19 hours ago

Administrative Assistant - Affordable Living Apartment Complex

Ann Arbor, MI

Full-time

Onsite

Entry Level

2+ years exp

Samaritas is a community-focused organization that helps 15,000 individuals each year. They are seeking an Administrative Assistant to support the Property Manager with administrative functions related to the Affordable Living Property, including lease compliance and HUD program administration.

Communities

Responsibilities

Perform a range of office and customer service functions in accordance with the Affordable Living property, the Affordable Living division and contractual requirements

Perform receptionist and clerical duties including but not limited to answering phones, sorting mail, faxing, scanning documents in computer, preparing resident correspondence, maintaining/inventorying supplies and making bank deposits

Assist with leasing functions including respond to inquiries, provide information, conduct apartment tours, assuring forms/applications are complete and accurate. Assist Property Manager with applicant background checks and welcoming residents to the community

Process HUD forms and rental payments utilizing program software; maintain appropriate records/files for resident leases and rent payments

Assist Manager in resolving resident concerns and complaints; maintain appropriate documentation and assure follow-up with resident

Maintain filing and organization relevant to office functions

Assist Manager in performing apartment inspections and move-ins

Manage calendars, schedule and coordinate meetings and appointments as necessary

Scan invoices and enter data into the voucher system for payment

Manage the property in the absence of the Property Manager for short periods of time

Qualification

Office administrationCustomer serviceMicrosoft OfficeAffordable housing practicesRecord keepingBasic math skillsOrganizational skillsConfidentialityCommunication skills