Archdiocese of San Antonio Careers · 10 hours ago
Bookkeeper Part-Time
Canyon Lake, TX
Part-time
Onsite
Mid Level
3+ years expThe Archdiocese of San Antonio is seeking a Part-Time Bookkeeper to ensure effective and efficient administration of bookkeeping, accounting, and HR functions. The role involves maintaining financial records, processing payroll, and preparing reports for the pastor and Financial Council meetings.
Responsibilities
Payroll preparation and processing: Maintain employees payroll files, verify timesheets. Process payroll bi-weekly for employees; monthly for priests/pastor
Accounts payable: Pay all bills and keep detailed records of such in a timely manner and record with proper codes in ParishSOFT accounting. Must be familiar with the chart of accounts. Stay current with all data entry
Create and maintain accounts payable vendor files. Submit year-end 1099 forms as required by law to vendors who qualify
Receivables: Record all deposits
Oversee Money Counters ministry
Record all parishioner contributions in ParishSOFT. January of each year send out contributions statements to parishioners
Keep clear, current and mandated records of all financials
Reconcile all banking accounts on a monthly basis. Communicate with ministries (Guadalupanos, Helping Hands) for itemization of deposits/expenses in order to reconcile these accounts
Close each month in PS accounting in a timely manner after all financials reconciled
Work with staff on yearly budgeting for ministries, etc., for final approval by pastor
Perform all end-of-year (fiscal; June through July) as required by the Archdiocese
Submit a parish annual summary of financial position with the finance council chair and pastor’s approval
Keep updated on 2nd Collection schedule for liturgy ministry, as well as submitting 2nd Collection donations to Archdiocese in a timely manner
Prepares financial budget and reports for pastor approval and prepares status reports for staff
Monitors budget to actual performance
Maintain spreadsheet reports for various church ministries: ACTS, St Thomas Charities, Festival fundraisers, and any other requested
As above, attend Finance Council meetings (every 2 months, minimum of 4 per year required). As requested by the pastor, record minutes. Present current Statement of Financial Position
Attend periodic seminars and workshops, either live or Zoom, offered by the Archdiocese for ongoing training
Back up the secretary as needed with phone calls, parishioners presenting to office or if she is out of office
Review and approve contracts & service agreements as necessary
Prepares, reviews, and submits bi-weekly and monthly payroll in a timely and accurate manner
Responsible for providing Pastor appropriate time report registers for review and approval
Ensures employee records are always current and accurate in HRIS system
Coordinate with Human Resources on deployment and implementation of HR policy and/or process changes, as appropriate
Assist Pastor in the administration of Archdiocesan Hiring Policies which include recruiting, hiring, onboarding and new employee orientation
Reconciles employee benefits to monthly invoices and ensures completed correctly and in a timely manner
Assists other office personnel in completing duties as needed
Performs a variety of office duties, such as typing, filing, answering the telephone, sorting financial mail correspondence, assisting office visitors and other related duties as assigned
Qualification
Required
High School diploma or equivalent
Knowledge of General Accepted Accounting Principles (GAAP)
Previous experience with accounts payable A/P, accounts receivable A/R, general ledger, payroll, and bank/benefit reconciliations
Ability to compute rate, ratio, and percent and to draw and interpret graphs
Proven experience with accounting software. The Archdiocese uses ParishSOFT and offers training
Intermediate level of proficiency with MS Office (Word, Excel, PowerPoint, Outlook)
Attention to detail and advanced organizational skills
Must be able to work independently and be a self-starter
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
Ability to write reports, business correspondence and procedure manuals
Ability to effectively present information and respond to questions from pastor, parishioners, ministry leads and the general public
Ability to solve practical problems and deal with a variety of concrete variables in situations where limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Must be able to remain in a stationery position 80% of the time
Operates a computer and other office machineries such as copy machine, fax/printer
Occasional lifting 10-20 pounds
Physical use of telephone
Preferred
Associates degree in accounting preferred
Three to five years bookkeeping experience preferred
English-speaking (Spanish, but not required)
Experience with Parish accounting and payroll systems
Benefits
Paid Holidays/Holy Days (vary by location)
403b Retirement
Employee Assistance Program
Company
Archdiocese of San Antonio Careers
Thank you for your interest in employment with the Archdiocese of San Antonio.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase