Apply on Employer Site

Universities of Wisconsin · 4 hours ago

WPP Administrative Specialist

Madison, WI

Full-time

Hybrid

Entry Level

2+ years exp

The Universities of Wisconsin is seeking an Administrative Specialist to provide comprehensive administrative support to the Wisconsin Partnership Program team. The role involves serving as the primary point of contact, supporting grants management processes, coordinating meetings and events, and maintaining administrative processes.

Higher Education

No H1B

Responsibilities

Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies

Serves on committees and attends meetings, representing the interests of the unit or program

Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems

Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)

Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success

Qualification

Microsoft Office 365Grants managementMeeting coordinationData managementFinancial transactionsProactivityInterpersonal communicationTeamworkAdaptability

Required

Minimum two years of experience in administration, operations or office support

Demonstrated experience managing multiple professional calendars

Demonstrated experience scheduling and coordinating meetings or events, including experience with virtual collaboration tools such as Zoom, MS Teams or similar

Demonstrated experience managing data in databases, such as those used for grants, project or customer relationship management, to include entering data and creating structures and workflows

Demonstrated experience processing payments, reimbursements or similar financial transactions in a timely manner

Preferred

Experience working in a community-based organization, governmental or tribal public health agency, university or academic institution, philanthropic foundation, or health care setting

Experience with grants administration

Knowledge of or experience with Wisconsin's open meetings and public records laws requirements

Experience with University of Wisconsin System or UW Health administrative, financial or research systems, such as Workday and RAMP