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Michigan Medicine · 1 day ago

Administrative Assistant Senior Healthcare (8A Acute Care Oncology Unit)

Ann Arbor, MI

Full-time

Hybrid

Mid, Senior Level

4+ years exp

Michigan Medicine is one of the largest health care complexes in the world, known for its groundbreaking medical advancements. The Administrative Assistant will provide high-quality administrative support to the Clinical Nursing Director and Nurse Supervisor in the Acute Care Oncology Unit, ensuring efficient operations and communication within the team.

EducationHealth CareMedical

Responsibilities

Coordination of meetings

Managing calendars

Typing required documents

Budgetary reconciliation including processing journal entries

Supply ordering using purchase orders/shortcodes

Planning and processing travel/conference registration

Processing tuition reimbursements

Advise management of trends, concerns, and suggested measures to maintain standards and continued improvement

Exhibit exemplary customer relation skills in interacting with various management levels and department staff

Maintain Static Groups, and B1 Finance/DataMart groups

Posting, monitoring and hiring new employees through eRecruit

Train employees in new or revised work methods and procedures and orient new employees

Develop, maintain, adjust nursing and ancillary schedules and personnel paperwork

Entering and reconciling payroll, personnel related work for nursing and assistive personnel

Project work, workgroups and maintaining personnel/staffing reports

Maintain employee records in accordance with HR and UMHS policies

Qualification

ANSOSMPathwaysERecruitMicrosoft WindowsMicrosoft ExcelMultitaskingVerbal communicationWritten communicationAttention to detailTeamwork

Required

High school diploma or equivalent

More than 4 years of experience performing responsible office duties

Excellent verbal/written communication skills

Demonstrated ability to work independently and cooperatively, prioritize and complete tasks in a timely manner

Demonstrated ability to do exceptional tracking and follow up with excellent attention to details

Demonstrated ability to multitask in an environment of shifting priorities with a high degree of accuracy

Preferred

Two (2) to three (3) years of experience with ANSOS

Microsoft Windows and Excel

Proficiency with MPathways

Knowledge of eRecruit

Knowledge of UMHS/UMPNC/MNA contract

Knowledge of AFSCME Local 1583 contract

Knowledge of UMHS policies and procedures

Associate or higher degree in business, human resources or related field

Benefits

Excellent medical, dental and vision coverage effective on your very first day

2:1 Match on retirement savings.

Company

Michigan Medicine

Glassdoor4.0

Michigan Medicine is a health care system and academic medical center that provides medical education and more. It is a sub-organization of University of Maichigan.

Founded in 1869

Ann Arbor, Michigan, USA

10001+ employees