Microsoft · 10 hours ago
Executive Business Administrator
New York, United States
Full-time
Onsite
Mid, Senior Level
$30.29/hr - $50.53/hr
5+ years expMicrosoft is seeking an experienced Executive Business Administrator to support a Vice President and their team within the Microsoft Advertising Global Strategy, Analytics and Trust team. The role requires excellence in administrative functions, including complex calendar management, travel scheduling, and team support, all while maintaining a high degree of professionalism and confidentiality.
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Responsibilities
Provide highly complex calendar support for the VP of BSAT with attention to detail, accuracy, and timeliness
Support VP’s central organization calendar in collaboration with Business Excellence team (inclusive of All-Hands, MBUs and AMAs)
Provide additional calendar support for GM of Revenue Management and GM of Business Planning
Coordinate meeting responsibilities (could include logistics, action items, note-taking, assist in preparing content, etc.)
Manage domestic and international travel scheduling end-to-end including the proactive anticipation of logistics and itineraries
Manage end-to-end logistics for VP’s team meetings and offsites, which includes agenda management, meeting logistics (booking space and catering), and material preparation
Manage and reconcile expense reports for the VP and Interim approver for Leadership Team
Understanding the teams’ budget and work with Business Manager to keep Team on budget
Manage special projects, as agreed with manager(s)
Maintain org charts / email distribution lists / aliases
Act as the point of contact to meet facility needs for the team
Maintain administrative processes that reduce redundancy and improve accuracy, while achieving organizational objectives
Maintain an advanced degree of confidentiality along with excellent judgement, discretion, and a high degree of maturity/professionalism
Apply judgment with a full understanding of urgency and priorities of your leaders, routinely needing to multi-task with little to no direction
Partner with Business Excellence leader to maintain headcount tracking and NTE movement including opening requisitions and onboarding New Hires
Knowledge of Microsoft internal policies and business practices
Provide general team support (team is mostly based in Puget Sound, with other locations across the U.S.)
Work closely and collaboratively with the other business administrators within MSA and across Microsoft
Embody and promote Microsoft’s culture and values
Qualification
Required
5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
Preferred
Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience
2+ years experience serving as mentor to others
3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
Solid planning, organizational, time management, and problem-solving skills
Maintain the confidentiality of highly sensitive material with tact and professionalism
Highly effective communication ability, both written and verbal
Ability to react with appropriate urgency to situations and requests
Experience working across Global time zones when scheduling and coordinating meetings
Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization
Proficiency with Microsoft productivity software including Outlook, all Office suite programs, SharePoint, One Note, Teams, as well as Employee Central, MS Space, My Order, etc
Excellent skills in all aspects of planning, collaboration, analytical capabilities, and high level of attention to detail and proactive awareness
Company
Microsoft
Microsoft is a software corporation that develops, manufactures, licenses, supports, and sells a range of software products and services.
10001+ employees
H1B Sponsorship
Microsoft has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9192)
2024 (9343)
2023 (7677)
2022 (11403)
2021 (7210)
2020 (7852)
Funding
Current Stage
Public CompanyTotal Funding
$1MKey Investors
Technology Venture Investors
2022-12-09Post Ipo Equity
1986-03-13IPO
1981-09-01Series Unknown· $1M
Leadership Team
Satya Nadella
Chairman and CEO
Vukani Mngxati
Chief Executive Officer - Microsft South Africa
Recent News
2026-01-15
2026-01-14
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