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Claris Design•Build · 7 hours ago

Bookkeeper & Administrative Assistant

Charlotte, NC

Full-time

Onsite

Mid, Senior Level

5+ years exp

Claris Design•Build is seeking a full-time Bookkeeper and Administrative Assistant to support various office administration tasks and accounting activities. The role includes responsibilities such as managing accounts payable/receivable, preparing financial reports, and assisting project managers and the sales team with invoicing and billing processes.

ArchitectureBuilding MaterialConstructionIndustrial EngineeringManufacturing

Responsibilities

Conducting account receivable/payable functions (invoicing, deposits, collections, and revenue recognition)

Preparing financial reports through the collection, analysis, and summarization of data

Assisting project managers and the sales team to ensure that all invoices are coded properly, and that billing is complete, reconciled, and in accordance with due dates

Managing company credit card usage, releasement of vendor payment, and preparing lien waivers for subcontractors

Handling and maintaining new hire paperwork

Reconciling bank statements

Ordering office materials and supplies

Performing general administrative duties such as, but not limited to, filing, scheduling meetings, managing schedules, and coordinating travel arrangements (when necessary)

Will serve as a form of contact between Claris and its subcontractors, as well as any individual(s) on behalf of administrators

Verifying insurance certificates and follow up accordingly prior to date of expiration

Produce owner AIA change orders as required

Answer and direct phone calls or take messages for appropriate parties