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Leidos · 20 hours ago

Senior Administrative Specialist

Odenton, MD

Full-time

Onsite

Senior Level, Lead/Staff

$70K/yr - $126K/yr

10+ years exp

Leidos is a company dedicated to delivering innovative solutions through its talented workforce. They are seeking a Senior Administrative Specialist to provide high-level administrative and business operations support to elements of United States Cyber Command, ensuring efficient planning, communications, and task tracking to enhance command readiness.

ComputerGovernmentInformation ServicesInformation TechnologyNational SecuritySoftware

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Provide timely, accurate, relevant administrative support to elements of USCYBERCOM J3, Cyber National Mission Force (CNMF), and Joint Task Force-ARES (JTF-ARES)

Coordinate daily administrative operations with internal and external entities

Schedule and manage meetings, events, and VIP visits, including logistical arrangements and briefing materials and reserve meeting spaces and coordinate audiovisual/telecom requirements in support of set and ad hoc meeting requirements

Prepare, track, and manage official correspondence and documentation in accordance with records management standards and create and distribute agendas, meeting minutes, and maintain action item trackers

Distribute read-ahead materials and meeting briefings

Maintain calendars, schedules, and organizational shared resources for situational awareness

Track and report ancillary training and compliance status and perform trend analysis, as directed by program leadership

Collect and consolidate feedback to support optimization of command battle rhythms and drive changes to activity reports to meet leadership intent

Update and manage workforce locator tools, personnel accountability trackers, and asset management systems

Manage and coordinate Workflow Management System (WMS) tasks, to include tracking responses and reporting status

Develop and maintain standard operating procedures (SOPs), checklists, manuals, and mission-related instructions

Plan and support technical exchanges, tabletop exercises (TTXs), conferences, and coordination events that support operational planning and execution

Facilitate logistics and scheduling for senior-level military, civilian, and foreign visitors, as appropriate

Identify and implement administrative process improvements to reduce redundancy and improve efficiency

Support human resource processes including hiring coordination, onboarding, training, and out-processing

Qualification

Administrative Assistant experienceMicrosoft Office SuiteWorkflow Management SystemsOrganizational skillsProcess improvementCommunication skillsAttention to detail

Required

Active Top Secret clearance with SCI eligibility and Polygraph required

Ten plus years' experience performing Administrative Assistant support at the Senior-level within the Department of Defense (DoD), the Intelligence Community (IC), or the United States Government

Proven ability to independently manage administrative tasks and multitask in a fast-paced, mission-focused setting while displaying excellent written and verbal communication skills

Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and file management systems

Strong organizational and coordination skills with attention to detail

Preferred

Bachelor's degree in business administration, Public Administration, or a related field

Prior experience supporting USCYBERCOM, with demonstrated understanding of USCYBERCOM organizational structure and mission

Deep experience using Workflow Management Systems (WMS), JIRA, or similar task tracking tools and extensive familiarity with records management, personnel accountability, and asset tracking systems

Demonstrated experience successfully planning and supporting high-level events and visits

Demonstrated ability to analyze and improve administrative processes, with focus on optimization to streamline activities

Intimate knowledge of DoD protocol for working with senior officials and foreign visitors