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Texas Department Of Criminal Justice · 15 hours ago

Administrative Assistant III - Management Support - Rehabilitation and Reentry Division - Huntsville (034721)

United States-Texas-HUNTSVILLE

Full-time

Onsite

Entry Level

1+ years exp

The Texas Department Of Criminal Justice is seeking an Administrative Assistant III for their Rehabilitation and Reentry Division. The role involves providing complex administrative support, including disseminating information, maintaining filing systems, and preparing reports under general supervision.

Government Administration

Responsibilities

Participates in the planning and execution of private facilities contracts and contract monitoring programs; coordinates work with agency departments; assists in the development of administrative and technical assistance policies and procedures; and reviews and seeks solutions to problems

Prepares and disseminates information concerning agency programs and operations; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; and responds to inquiries regarding rules, regulations, policies, and procedures

Compiles and enters data, makes calculations, and prepares administrative and statistical reports; researches, composes, designs, and edits agency forms, manuals, and reports; and maintains filing, record keeping, and records management systems to include automated information systems

Assists in the preparation of presentations for administrative and executive meetings; schedules and coordinates appointments, interviews, and conferences; and provides liaison with other agencies and organizations

Performs a variety of marginal duties not listed, to be determined and assigned as needed

Qualification

Microsoft Office SuiteAdministrative supportData entryProblem-solvingCommunication skillsOrganizational skillsTechnical report preparation

Required

Graduation from an accredited senior high school or equivalent or GED

One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience

One year full-time, wage earning experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs

Knowledge of office practices and procedures

Knowledge of business terminology, spelling, punctuation, and grammar

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill in problem-solving techniques

Skill to interpret and apply rules, regulations, policies, and procedures

Skill in the electronic transmission of communications

Skill in the use of computers and related equipment in a stand-alone or local area network environment

Skill to review technical data and prepare technical reports

Skill to prepare and maintain complex records and files in an automated system

Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs