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Dollar Tree Stores · 8 hours ago

Billing Assistant

Chesapeake, VA

Full-time

Onsite

New Grad, Entry Level

Dollar Tree Stores is a retail company, and they are seeking a Billing Assistant to support the construction department in contract management and invoice processing. The role involves auditing contractor payments, handling purchase orders, and acting as a liaison with various stakeholders regarding billing inquiries and issues.

E-CommerceFamilyFood and BeverageRetailService Industry

Responsibilities

Processes general contractor contracts verifying insurance requirements and pricing

Purchase order creation from contracts and quotes

Purchase order changes to reflect approved project change orders

Audits project payments and contractor final billing packages. Follow up and resolves issues with payment requests directly from the general contractor and needed parties

Obtain payment approvals from project managers and directors, log payment in Accruent

Training with general contractor on billing procedures and requirements to insure proper submittals

Researches and resolves issues with vendor invoices and miscellaneous invoices that are received

Submit construction uploads for freight of customer owned inventory

Maintain invoices submitted in Ariba including routing to different departments and manual receiving invoices in the Ariba system

Closes out purchase orders once invoice is received in full

Research all open aging purchase orders

Assist in periodic and quarterly reporting

Departmental scanning and indexing of Project closeout files

Research AP, GL transactions as needed for internal or general contractor or vendor payment inquires

Completes miscellaneous department assigned tasks

Qualification

Contract managementInvoice verificationPurchase order creationAccounts payableCommunication skillsProblem-solving skills

Required

Supports the construction department in the area of contract management, purchase orders, auditing of general contractor payment requests, verification of invoice payments to contractors and construction vendors

Assists with documents for construction allowance requirements, Period close reporting, store construction cost, file scanning, creation of needed reports and miscellaneous department assignments

Functions as direct contact for the accounts payable department, project managers, directors, vendors or contractors in regard to invoice issues and billing questions