Baylor Scott & White Health ยท 11 hours ago
Office Coordinator 2
Grapevine, TX
Full-time
Onsite
Entry Level
1+ years expBaylor Scott & White Health is a healthcare organization, and they are seeking an Office Coordinator to provide administrative and clerical support to their department. The role involves coordinating office operations, managing phone calls, greeting visitors, and maintaining confidential files.
FitnessHealth CareMedicalSports
Responsibilities
Provides administrative and clerical support to a department or office, including entering data or performing word processing, coordinating the logistics for office events and the logistics for office moves and occupation, and providing back-up support for reception or the mailroom
Is responsible for the Office operations of a department
May coordinate workload distribution among Clerical Staff, and conduct training programs to keep staff abreast of current regulatory requirements and accreditation of programs
May assist in developing policies, procedures and objectives to maximize workflow and ensure accuracy of records, reports, and letters
Answers and screens phone calls for the office or department; routes calls as appropriate within established customer service guidelines; accurately records messages and delivers to the appropriate party in a timely manner
Determines and takes appropriate action as required
Greets visitors, guests and patients promptly and courteously; ascertains their needs and provides assistance in accordance with established policies and procedures or, if unable or unqualified to assist, promptly refers to the appropriate party or department
Plans and schedules calendar(s) based on consultation, resolve calendaring conflicts, and arranges travel in compliance with Organization policies
Accurately and rapidly prepares a variety of routine communications, reports, forms and correspondence
Coordinates production (formatting, copying, etc.) and dissemination of materials, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays
Promptly opens, routes and distributes incoming and outgoing materials in a timely manner
Monitors supply levels and orders accordingly; receives, stores and distributes supplies
Performs service and maintenance activities related to minor equipment (i.e., changing ribbons, toners, calling repairmen, etc.)
Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures
Qualification
Required
H.S. Diploma/GED Equivalent
1 Year of Experience
Knowledge of office procedures
Able to provide consistently excellent customer service with empathy, patience and confidence
Able to maintain the confidentiality of sensitive and confidential information obtained through the course of completing assignments
Interpersonal skills to interact with a wide-range of constituencies
Skilled in document management, including sorting and filing techniques, and records retention to maintain accurate records
Able to communicate thoughts clearly; both verbally and in writing
Must be able to read, write and follow instructions and flow chart protocols
Able to maintain a calm and helpful attitude, even under times of stress, and take appropriate and reasonable steps to resolve issues
Able to work carefully, with a high attention to detail
General computer skills, including but not limited to: typing, information security, electronic medical documentation, hand held scanning and email
Benefits
Immediate eligibility for health and welfare benefits
401(k) savings plan with dollar-for-dollar match up to 5%
Tuition Reimbursement
PTO accrual beginning Day 1
Company
Baylor Scott & White Health
Baylor Scott & White Health is a non-profit health care system that research about the outpatient, and emergency treatment services.
10001+ employees
H1B Sponsorship
Baylor Scott & White Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (9)
2023 (6)
2022 (5)
2021 (4)
2020 (6)
Funding
Current Stage
Late StageLeadership Team
J
Jennifer Mitzner
Executive Vice President & CFO
Recent News
2025-12-09
Company data provided by crunchbase