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Lockheed Martin · 6 hours ago

Administrative Assistant Senior

Sunnyvale, CA

Full-time

Onsite

Senior Level

Lockheed Martin Space is focused on harnessing the potential of space to foster innovation and security. The Administrative Assistant Senior will perform a variety of administrative duties in support of multiple engineering directors, including managing schedules, organizing meetings, and handling correspondence.

AerospaceCyber SecurityMachinery ManufacturingMilitaryNational SecurityRemote SensingSecurity

Growth Opportunities

Responsibilities

Performs a variety of administrative duties in support of the multiple engineering directors and associated staff

Performs normal office functions such as; setting up meetings and conferences; managing director's schedule and calendar; setting up and maintaining alphabetical; numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail

May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures

May require flexible work hours

Qualification

Microsoft Office ToolsSharePointMeeting coordinationEvent organizingExpense reportsMulti-taskingProactive follow-up

Required

Bachelor's degree

Ability to multi-task on various projects

Proactive in following up and closing tasks

High proficiency in Microsoft Office Tools (e.g. ability to create graphs, pivot tables, automation, import/export information from one application to another)

SharePoint

Experience making meeting charts and documents

Experience arranging meetings with customers, develop agendas and information packets

Experience with expense reports

Ability to manage and coordinate meetings and maintain calendars in Outlook

Experience organizing events

Experience arranging travel

Company

Lockheed Martin

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Lockheed Martin is a global security and aerospace company that specializes in advanced technology systems, products, and services. It is a sub-organization of Lockheed Martin.

Founded in 1912