HOATalent ยท 17 hours ago
AP/AR Support Specialist
Chicago, IL
Full-time
Hybrid
New Grad, Entry Level
$50K/yr - $50K/yrHOATalent is a leader in property management with over 20 years of experience. They are seeking an organized and detail-oriented AP/AR Support Specialist to provide administrative and operational support to their Accounts Payable and Accounts Receivable teams.
Real Estate
Responsibilities
Provide administrative support to the Accounts Payable and Accounts Receivable teams
Monitor incoming mail and email inboxes for invoices and route them appropriately for processing
Assist with processing bill payments for smaller dollar amounts (under $500) and ACH payments following established procedures
Assist with vendor payment support, including processing, organizing, and uploading vendor invoices
Support check deposit processing, including data entry and documentation
Assist with payment processing and basic reporting related to internal programs and mailer expenses
Perform routine audits and reviews of small-balance invoices to ensure accuracy
Assist with tracking and auditing physical access items such as keys, fobs, and remotes to ensure records are accurate
Provide phone coverage as needed, including answering and routing calls
Assist with tracking and organizing Certificates of Insurance
Complete additional administrative and accounting support tasks as assigned
Qualification
Required
Provide administrative support to the Accounts Payable and Accounts Receivable teams
Monitor incoming mail and email inboxes for invoices and route them appropriately for processing
Assist with processing bill payments for smaller dollar amounts (under $500) and ACH payments following established procedures
Assist with vendor payment support, including processing, organizing, and uploading vendor invoices
Support check deposit processing, including data entry and documentation
Assist with payment processing and basic reporting related to internal programs and mailer expenses
Perform routine audits and reviews of small-balance invoices to ensure accuracy
Assist with tracking and auditing physical access items such as keys, fobs, and remotes to ensure records are accurate
Provide phone coverage as needed, including answering and routing calls
Assist with tracking and organizing Certificates of Insurance
Complete additional administrative and accounting support tasks as assigned
Must have excellent organizational skills
Ability to multitask and manage multiple responsibilities at once
Must be extremely detail-oriented with the ability to follow processes accurately
Preferred
Prior financial or accounting experience is helpful but not required
Benefits
Industry-Leading Healthcare: Medical, Dental, Life, HSA
Retirement savings Plan
Competitive Compensation Packages (based on experience)
Bonus Opportunities (based on performance)
Work from Home & Flex Schedules
Generous PTO Package
Corporate Sponsored Wellness Program
Quarterly Company Outings/Events
Company
HOATalent
Too many association management companies grind down their Managers with no support system and no thanks for their late nights and early mornings.
Founded in 2023
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase