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Optimum HR · 2 days ago

Administrative Professional (In Office)

Santa Ana, CA

Full-time

Onsite

Entry Level

$26/hr - $35/hr

1+ years exp

Optimum HR is a company recognized as one of Orange County's Best Places to Work, seeking a full-time Administrative Assistant to join their team. This role involves providing direct administrative support to the Company President and assisting with various office operations and projects.

ComplianceEmployee BenefitsEmploymentHuman ResourcesSoftware

Growth Opportunities

Responsibilities

Provide direct administrative support to the Company President, including coordinating projects, reports, and special initiatives (company and occasional personal)

Complete executive and administrative projects with discretion, accuracy, and follow-through

Serve as a professional point of contact for visitors and answer incoming calls

Coordinate companywide events and meetings, including travel arrangements

Maintain organized records and support reporting needs across departments

Coordinate with building management for maintenance and service requests

Order, stock, and manage office supplies, food and company collateral

Support day-to-day office operations and provide backup support for other administrative team members as needed

Assist with new hire onboarding and offboarding administrative processes

Coordinate employee anniversaries, birthdays, announcements, and gifts

Partner with IT vendors to coordinate equipment requests, user access, and support tickets

Assist the sales team with administrative tasks such as demo scheduling, CRM support (Salesforce and HubSpot), lead distribution, training coordination, and monthly client reporting

Prepare and submit client service agreements, RFPs, and related new-client documentation

Manage company client surveys, industry award process and password management

Maintain and update content on the company website and social media platforms

Perform additional administrative and operational duties as assigned to support company goals

Qualification

Microsoft OfficeCRM experienceSocial media experienceCustomer serviceTime managementInterpersonal skillsWritten communicationVerbal communicationOrganizational skillsTeam player