Quality Comprehensive Health Center ยท 21 hours ago
Billing Specialist
Charlotte, NC
Contract
Onsite
Mid Level
$45K/yr - $50K/yr
3+ years expQuality Comprehensive Health Center is focused on ensuring financial health and sustainability through accurate billing practices. The Billing Specialist will manage Accounts Receivable, invoicing, and payment tracking to secure revenue from various funding sources and maintain compliance with organizational policies.
Health CareNon ProfitPersonal Health
Responsibilities
Prepare and submit invoices for grants, contracts, fee-for-service programs, and other billable services in alignment with funding guidelines and organizational policies
Monitor and manage Accounts Receivable aging, ensuring timely follow-up on outstanding balances and delayed payments
Reconcile payments received, ensuring accurate posting to appropriate programs, contracts, and accounting codes
Communicate with funders, partner organizations, and agencies to resolve discrepancies, late payments, or billing questions
Maintain detailed billing documentation required for audits, grant reporting, and internal reviews
Review contracts, MOUs, and program agreements to ensure billing accuracy and compliance with deliverable requirements
Work closely with Program Managers to gather required documentation, service data, or backup to support grant invoicing
Identify and correct billing errors or inconsistencies and escalate concerns when necessary
Assist with monthly financial closings and contribute to revenue projections
Generate routine and ad hoc billing and AR reports for Finance Leadership
Maintain confidentiality and ensure compliance with organizational policies, accounting standards, and regulatory requirements
Support finance team with special projects related to process improvements, grant changes, and billing system enhancements
Qualification
Required
High school diploma or equivalent required
Minimum 3-5 years of billing, accounts receivable, bookkeeping, or related financial experience, ideally in a nonprofit or multi-program organization
Proficiency in Microsoft Excel and financial management systems required
Strong understanding of accounts receivable processes, invoicing, and reconciliation
Ability to read and interpret grant contracts, statements of work (SOWs), and billing requirements
Excellent attention to detail, numerical accuracy, and organizational skills
Ability to manage time effectively and handle multiple deadlines across various programs and funding streams
Strong written and verbal communication skills when interacting with funders, partners, and internal teams
Problem-solving skills to resolve billing discrepancies or incomplete documentation
Demonstrated competency in core job functions beyond entry-level expectations
Ability to work independently with minimal supervision
Proven ownership of processes, not just task execution
Strong understanding of systems, workflows, and operational problem-solving
Ability to maintain confidentiality and professionalism at all times
Comfort working in a diverse, mission-driven, community-based nonprofit environment
Preferred
Associate degree in accounting, finance, business administration, or related field preferred
Knowledge of nonprofit finance structures, fund accounting, and restricted vs. unrestricted revenue preferred
Strong proficiency with accounting or financial management software (e.g., QuickBooks or similar)
Experience working with grants, contracts, or funder reporting strongly preferred
Understanding of nonprofit accounting principles is a plus
Reduced onboarding and training needs due to prior experience
Company
Quality Comprehensive Health Center
Quality Comprehensive Health Center provides primary medical care, case management, and prevention services.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
L
Lisa Wigfall
CEO
Recent News
2025-03-31
Company data provided by crunchbase