Apply on Employer Site

Complete Care · 1 day ago

Executive Assistant

Toms River, NJ

Full-time

Onsite

Mid, Senior Level

3+ years exp

Complete Care Management is a multi-state healthcare organization seeking a highly organized and proactive Executive Assistant to support their Chief Operating Officer. The role involves managing day-to-day priorities, coordinating communication, and ensuring smooth operations at the executive level.

ElderlyHealth CareMedical

Responsibilities

Serve as the primary point of contact for the COO and manage day-to-day priorities

Maintain complex calendars, schedule meetings, and coordinate site visits across multiple states

Arrange travel, prepare itineraries, and handle logistics for internal and external engagements

Prepare meeting agendas, talking points, presentations, and follow-up summaries

Take and distribute detailed meeting minutes with clear action items

Track organizational initiatives and ensure deadlines are met

Maintain organized filing systems and assist with data collection and research

Partner and communicate with executives, regional leaders, administrators, and department heads

Support cross-departmental and strategic projects as needed

Uphold strict confidentiality regarding all sensitive information

Qualification

Microsoft Office SuitePower BIExecutive Assistant experienceHealthcare experienceJudgmentDiscretionOrganizational skillsCommunication skillsTeamwork mentality

Required

3–5 years of Executive Assistant or senior administrative experience

High proficiency in Microsoft Office Suite and Power BI

Strong judgment, discretion, and ability to make independent decisions

Exceptional organizational skills and attention to detail

Ability to stay calm, professional, and focused in a fast-paced environment

Anticipates needs and thinks several steps ahead

Calm, composed, and solutions-oriented under pressure

Strong written and verbal communication skills

Positive attitude and strong teamwork mentality

Ability to work efficiently and maintain professionalism at all times

Preferred

healthcare experience strongly preferred

Associate or bachelor's degree preferred

Company

Complete Care

Complete Care Management is a leading provider of subacute & long-term care, operating skilled nursing facilities throughout the Northeast, Mid-Atlantic and Midwest.

Founded in 2016

Howell, Michigan, USA

10001+ employees