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ASRC Talent Solutions · 23 hours ago

Operations and Office Manager

North Slope Borough, AK

Contract

Onsite

Senior Level

5+ years exp

ASRC Talent Solutions is focused on delivering energy solutions across Alaska. The Operations and Office Manager will manage daily office, HR, and business operations to support technical field teams, ensuring a professional and efficient work environment.

Staffing & Recruiting

Responsibilities

Serve as the primary point of contact for property management and maintenance vendors to ensure the Anchorage office is professional, safe, and fully operational

Manage reception duties including answering phones, greeting clients, and handling mail/courier services when needed

Manage the office budget for supplies, source and purchase goods, stationery, and office equipment

Negotiate and manage contracts with local service providers (IT support, catering, utilities, security)

Lead the orientation process for new hires—setting up workstations, issuing IT equipment/badges, and ensuring all employment paperwork is completed

Maintain confidential personnel files, track PTO/leave requests, and ensure employee data is up to date in systems

Schedule and track mandatory training and professional development for staff

Plan and organize company events, team lunches, etc

Assist with Accounts Payable (AP) and Accounts Receivable (AR) by coding invoices, reconciling credit card statements, and preparing expense reports for the finance team

Identify bottlenecks in office workflows and develop Standard Operating Procedures to improve efficiency

Coordinate complex executive calendars, organize meetings, and book business travel arrangements for management

Assist with business licensing renewals and maintain digital filing systems for contracts and insurance documents

Support AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations

Other duties will be assigned to this position as needed

Qualification

Operations ManagementOffice ManagementHR LeadershipMicrosoft Office 365Accounting SoftwareVendor ManagementEvent PlanningWritten CommunicationVerbal CommunicationTime Management

Required

5+ years of experience in Operations Management, Office Management, Executive Administration, or an HR Leadership role

Basic understanding of HR best practices and confidentiality requirements

Proficiency in Microsoft Office 365, HR tools, and accounting software

Exceptional written and verbal communication skills; ability to communicate with vendors; align with executives and other employees; coordinate with external partners

Superior time-management skills with the ability to juggle multiple priorities without dropping the ball