City of Chesapeake ยท 2 days ago
Office Administrative Coordinator I
Chesapeake, VA
Full-time
Onsite
Entry Level
$47K/yr - $70K/yr
2+ years expThe City of Chesapeake is seeking a highly organized and detail-oriented Office Administrative Coordinator I to support the Public Safety Emergency Communications Unit. This role involves coordinating office operations and providing specialized administrative and logistical support for recruitment and hiring activities within the unit.
Animal FeedGovernmentHomeless ShelterNon Profit
No H1B
U.S. Citizen Only
Responsibilities
Provides comprehensive administrative support to supervisors, unit leadership, and staff
Schedules meetings and appointments, maintains calendars, coordinates travel, prepares correspondence and reports, and maintains accurate records using standard office software
Serves as a primary point of contact for telephone calls and visitors, providing information, resolving routine issues, and directing inquiries appropriately
Supports fiscal and operational activities, including maintaining supply and equipment inventories, assisting with payroll preparation, researching and processing accounts payable and receivable, monitoring expenditures, and supporting budget preparation for assigned areas
Gathers, maintains, and analyzes data used for periodic and special reports, ensuring accuracy, completeness, and compliance with City and departmental standards
Assists with the evaluation, revision, or development of departmental policies and procedures; coordinates special events, workshops, or training activities; and represents the department or City on committees or task forces as assigned
Coordinates with the Department of Information Technology regarding unit-specific systems, software, and configuration needs
Provides dedicated recruiting and hiring support for the PSEC Unit under the direction of the Training & Hiring Coordinator
Assists with recruitment efforts by posting job announcements, maintaining applicant communications, and tracking candidate progress through each phase of the hiring process
Coordinates applicant scheduling for interviews, testing, background investigation steps, medical screenings, and other pre-employment requirements
Prepares and distributes hiring-related correspondence, conditional offer materials, onboarding packets, and required forms, as well as maintaining applicant files in a manner that ensures accuracy, confidentiality, and compliance with City and departmental requirements
Responds to procedural and scheduling inquiries as a primary administrative point of contact for applicants
Supports recruitment outreach activities such as career fairs and hiring events by assisting with logistics, materials, and coordination
Monitors hiring timelines and proactively notifies the Training & Hiring Coordinator of missing documentation, delays, or process concerns, and assists with onboarding logistics, including orientation scheduling and preparation for training and system access
Qualification
Required
Requires any combination of education and experience equivalent to a bachelor's degree in business/public administration, budget/finance administration, management/program analysis, or a closely related field
In addition to satisfying the vocational/education standards, this class requires a minimum of two years of related, full-time equivalent experience
May require a valid driver's license and a driving record that is in compliance with City Driving Standards
Depending on department, may require an 'A' level VCIN operator or instructor certification
Depending on department, must be a United States citizen or a lawful resident for the past 10 consecutive years
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies
Preferred
Experience with Microsoft Office Suite, Sharepoint, Database management, talent acquisition, and customer service
Experience in Talent Acquisition, Hiring, and Recruiting
Company
City of Chesapeake
Chesapeake, Virginia is a vibrant community that enjoys the best of two worlds, one of urban variety, culture, and excitement, and another of rural landscapes and relaxed living.
Founded in 1963Chesapeake, Virginia, USA
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Anthony (Tony) Cannion
Chief Procurement Officer/Procurement Administrator
Chuck Williams MBA, PMP, CISSP, GSLC, CSSLP, MCSE, CRISC, CDPSE
Deputy Director of Information Technology, CTO
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