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Northeastern State University · 17 hours ago

N99880 Administrative Assistant, Office of the Dean, Muskogee

Muskogee, OK

Internship

Onsite

Intern, Entry Level

$28K/yr - $28K/yr

1+ years exp

Northeastern State University is seeking an Administrative Assistant for the Office of the Dean in Muskogee. This position provides essential administrative support for university operations, including managing correspondence, scheduling, and assisting with budget management.

EducationHigher EducationUniversities

Responsibilities

Prepares a variety of correspondence

Attends meetings and records minutes; prepares meeting agenda and supporting documents

Makes travel arrangements for assigned personnel

Researches and prepares a variety of reports

Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel

Maintains office supply inventory; reorders as needed

Sorts and distributes mail

Makes appointments and manages calendars

Processes purchase orders; processes purchase card statements

Assists in the development and management of assigned budgets

Designs and prepares marketing and promotional materials

Maintains website and social media accounts

Maintains a variety of documents and forms

Directs the work of student employees as assigned

Enters information to computerized databases

Prepares a variety of schedules and calendars

Maintains a variety of files and records

Assists in the coordination of conferences, programs and special events

Performs related duties

And other duties as assigned

Qualification

University policiesOffice practicesCustomer service skillsPurchasing policiesOralWritten communicationJob-related software proficiencySupervisory skills

Required

Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with an Associate's degree

Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years

Knowledge of university policies and procedures

Knowledge of university purchasing policies

Knowledge of modern office practices and procedures

Knowledge of computers and job-related software programs

Skill in the provision of customer services

Skill in oral and written communication