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LINX LLC · 4 days ago

Housing & Fleet Administrative Assistant

Monroe, LA

Full-time

Onsite

New Grad, Entry Level

$20/hr - $26/hr

LINX LLC is a company that connects people through technology, specializing in commercial network cabling. The Housing & Fleet Administrative Assistant is responsible for managing housing, fleet, and field logistics for field crews, ensuring projects stay on schedule and within budget while providing essential administrative support.

Audio/Visual EquipmentInformation ServicesService IndustryTelecommunications

Responsibilities

Coordinate all travel needs for field crews, including flights, rental cars, hotels, and on-site housing

Manage housing assignments and logistics; perform regular checks on properties to ensure they are safe, clean, and ready for crews

Act as a go-to contact for field employees regarding travel, housing, and day-to-day logistical needs

Set up new projects in Great Plains and SharePoint and maintain organized job folders

Process approved change orders, prequalification packages, and credit applications to keep projects moving without delays

Work directly with Project Managers to ensure billing is accurate and on time

Prepare invoices and pay applications in Great Plains; submit, upload, and track billings and change orders

Submit and track expense reports, per diem requests, and check requests for field personnel

Review and approve fuel invoices and manage temporary labor time entry with corporate offices

Order and track office and job site supplies, PPE, fuel, ice, water, and other consumables

Receive, log, transfer, and reorder materials to ensure crews have what they need on site

Work closely with the HR Administrator to support housing and personnel issues affecting field crews

Assist with onboarding new hires, including I-9s, LINX setup, site orientations, and GC screening requirements

Help address employee concerns related to housing, travel, and job site logistics, maintaining clear communication between the field, HR, and management

Apply for and track city and state licenses required for job sites

Process DCAT requests and renewals and monitor expiration dates to keep projects compliant

Upload and manage project documentation in Procore

Assist with closeout documents including warranties, O&Ms, as-builts, and post-job reviews

Qualification

Housing coordinationFleet managementProject administrationGreat PlainsProCoreMicrosoft Office SuitePeople skillsCommunicationOrganizational skillsProblem-solving