Haynes and Boone, LLP · 11 hours ago
Event Coordinator
Dallas, TX
Full-time
Hybrid
Mid Level
3+ years expHaynes and Boone, LLP is one of the largest law firms in Dallas, and they are seeking an Event Coordinator to plan, manage, and execute firmwide client-facing events. The role involves collaborating with various teams to ensure high-quality events that align with the firm's strategic objectives.
Consulting
Responsibilities
Serve as the lead project manager for small to mid-sized client events, overseeing all phases from initial concept and pre-planning through on-site execution, and post-event follow up
Support team members with logistics and execution for larger firmwide events, as needed
Prepare event proposals and manage event budgets for assigned events, including obtaining quotes, monitoring expenses, and ensuring all costs remain within approved budgets
Compile post‑event reports, including attendance metrics, budget summaries, and key takeaways
Process all related payments, invoices, and expense reconciliations in a timely manner
Liaise with attorneys and Business Development team members regarding invitation lists, mailing lists, and event‑specific communications
Collaborate with the Creative Team to develop email invitations and event collateral; oversee design, content, and branding consistency
Edit, update, and distribute invitations and event communications through Vuture
Provide regular project updates to attorneys, BD team members, and internal stakeholders
Manage the production of event materials, including invitations, confirmations, agendas, seminar materials, slides, handouts, evaluation forms, name badges, and promotional items
Develop and manage event timelines, production schedules, and run‑of‑show documents
Oversee audio‑visual logistics, coordinating with internal IT teams and external vendors to ensure seamless execution
Manage vendor relationships, including venues, caterers, florists, A/V providers, and other event partners, coordinate proposals, timelines, and deliverables
Support negotiation of pricing and deliverables with event partners
Coordinate shipping and tracking of event materials, collateral, and signage
Maintain accurate event records, attendance tracking, and CRM updates in InterAction
Provide on‑site event support, including hospitality, registration, guest management, and troubleshooting logistics
Assist with planning and executing client dinners, receptions, and other in‑office and off‑site events
Ability to work in the evenings and weekends, as needed, with events support
Any other ad hoc duties as reasonably requested
Qualification
Required
3+ years of event planning or administrative experience, preferably in a law firm or professional‑services environment
Demonstrated ability to plan, manage, and execute multiple events simultaneously with appropriate supervision
Ability to manage multiple projects at once and prioritize competing deadlines effectively
Strong written and verbal communication skills, with the ability to produce clear, concise, and well‑structured content
Excellent interpersonal skills with a polished, professional, and positive demeanor
Strong organizational, analytical, and project‑management skills, with the ability to manage competing priorities
Ability to build and maintain strong relationships with internal stakeholders, external clients, and vendors
Ability to thrive in a fast‑paced environment and remain calm under pressure
Passion for event production, execution and logistics
Highly detail‑oriented, thorough, and organized
Availability to work evenings and weekends as required for event support
Willingness to travel as needed
Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint
Ability to learn new tools, systems, and software as needed
All positions require punctuality and regular attendance
Leadership: A proactive approach, taking initiative and contributing meaningfully to the team and firm
Communication: The ability to communicate clearly, effectively, and professionally with all levels of the organization
Client Service: A commitment to delivering exceptional service and anticipating client needs
Bachelor's Degree
Preferred
Knowledge of restaurants, venues, and event resources in Dallas and Houston preferred
Familiarity with Zoom, Vuture, and InterAction, as well as other virtual event platforms and event‑management tools, is preferred
Company
Haynes and Boone, LLP
Haynes and Boone, LLP is an international corporate law firm.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Brian Gustafson
Partner
Recent News
2025-11-08
bloomberglaw.com
2025-11-05
Company data provided by crunchbase