Esperanza Immigrant Rights Project · 18 hours ago
Executive Assistant
Los Angeles, CA, US
Full-time
Onsite
Mid Level
$69K/yr - $77K/yr
3+ years expEsperanza Immigrant Rights Project is a nonprofit organization focused on providing support for individuals and families in need. They are seeking a highly experienced Executive Assistant to provide executive-level administrative, operational, and confidential support within the Executive Office, acting as a liaison between the Executive Director and various stakeholders.
LegalNon Profit
Responsibilities
Provide comprehensive administrative support to the Executive Director, including calendar management, meeting coordination, travel arrangements, and expense tracking
Serve as a primary point of contact for the Executive Director, screening calls, emails, and requests with professionalism and discretion
Prepare, edit, and manage correspondence, reports, presentations, and briefing materials for internal and external audiences
Coordinate and support Board of Directors meetings, including agenda preparation, packet distribution, minutes, and follow-up action items
Maintain confidential files, records, and sensitive information in compliance with organizational policies and legal requirements
Assist with special projects, strategic initiatives, and cross-departmental coordination as assigned
Track deadlines, commitments, and action items to ensure timely follow-through
Support communication between the Executive Director and senior leadership, staff, partners, and community stakeholders
Perform additional duties as required to support the effective operation of the Executive Office
Qualification
Required
Bachelor's degree or equivalent combination of education and experience
Bilingual English/Spanish required
Minimum of 3–5 years of experience providing executive-level administrative support, preferably in a nonprofit or public sector setting
Strong written and verbal communication skills
High level of professionalism, discretion, and confidentiality
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms
Excellent organizational, time-management, and problem-solving skills
Ability to work independently, prioritize effectively, and adapt to changing priorities
Experience supporting a CEO, Executive Director, or Board of Directors
Familiarity with nonprofit governance and operations
Experience coordinating Board meetings and preparing Board materials
Knowledge of document management systems and scheduling software
Benefits
Medical, Dental & Vision
Life Insurance
Retirement Plan to include 401a/employer contribution only and 403(b)
Supplemental Insurance (life, Accident, disability insurance, etc.)
Flexible Spending Account
Health Care Spending Account Reimbursement accounts (HAS)
Vacation days – 12 days per year
Sick time – 10 days per year
Short and Long Term Disability
13 holidays per year for regular f/t & p/t employees
Public Service Loan Forgiveness
Cell Phones for those working in Shelters or with Clients outside of the office
Employee Recognition - Annual Staff Appreciation Day Event
Free Parking
Company
Esperanza Immigrant Rights Project
Esperanza Immigrant Rights Project is a non-profit law firm that provides legal representation to immigrant communities.
11-50 employees
Funding
Current Stage
Early StageTotal Funding
$0.02MKey Investors
Weingart Foundation
2023-09-01Grant· $0.02M
Recent News
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