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Riverside Healthcare · 19 hours ago

SENIOR ADMINISTRATIVE ASSISTANT

Kankakee, IL

Full-time

Onsite

Mid, Senior Level

$25.94/hr - $33.05/hr

3+ years exp

Riverside Healthcare is seeking a Senior Administrative Assistant to support the Administration Department and Vice Presidents. This role involves managing executive calendars, organizing meetings, creating presentations, and providing strategic administrative support.

Health CareHospitalHospitality

Responsibilities

Manage executive calendars

Organize and facilitate in-person and virtual meetings, including scheduling, logistics, note-taking, preparing presentations, agendas and materials for meetings

Track and manage employee timekeeping records and assist with payroll processing and time off requests

Create visually appealing and professional presentations using software such as PowerPoint, Canva, or other design tools using branding guidelines

Research and incorporate data, charts, and graphics effectively into presentations

Create, maintain, and analyze complex spreadsheets in Microsoft Excel

Utilize advanced Excel functions (e.g., formulas, pivot tables, charts, data validation) to track data, generate reports, and support decision-making

Ensure data accuracy and integrity within spreadsheets

Develop and maintain data tracking systems and dashboards

Maintain organized and efficient office systems, including electronic and physical files

Manage office supplies and equipment, ensuring adequate stock and functionality

Handle incoming and outgoing correspondence (mail, email, phone calls) with professionalism and efficiency

Assist leadership with the planning and execution of departmental projects and initiatives

Prepare reports, memos, and other documents

Coordinate travel arrangements and process expense reports

Communicate effectively and professionally with internal and external stakeholders

Maintain a high level of confidentiality, discretion and decorum

Provide excellent customer service and support to patients, staff and visitors

Act as a point of contact for the Administration Department

Qualification

Presentation designMicrosoft ExcelOrganizational skillsMicrosoft WordCommunication skillsCustomer serviceProblem-solvingInterpersonal skillsTime managementAttention to detail