Mitsubishi Power Americas · 20 hours ago
Executive Administrative Assistant
Lake Mary, FL
Full-time
Onsite
Senior Level
5+ years expMitsubishi Power Americas, Inc. is looking for an Executive Administrative Assistant to support their Executive Vice President / Chief Operating Officer in a fast-paced environment. The role involves providing comprehensive administrative support, managing customer care communications, and ensuring smooth day-to-day operations.
ComputerEnergy
Responsibilities
Manage the calendars for, including scheduling meetings, appointments, and travel arrangements
Prepare and edit correspondence, presentations, reports, and other documents as required
Handle incoming calls, emails, and other communications on behalf of the Vice President
Organize and maintain the files and records, both digital and physical
Serve as a point of contact for high-level customer inquiries, ensuring that all concerns are addressed promptly and professionally
Coordinate with customer care teams to ensure issues are escalated and resolved efficiently
Prepare customer-facing communications on behalf of the EVP, ensuring alignment with company values and standards. If necessary, elevate misalignments to upper management to facilitate expeditious agreements and results
Plan, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items
Ensure meeting rooms are prepared with necessary materials, equipment, and refreshments
Assist with organizing company events, conferences, and off-site meetings
Support the team with customer visits and events. i.e. meals, hotels, conference room, etc
Manage office supplies, including the procurement and organization of refreshments for the Vice President and guests
Act as a liaison with vendors and service providers to ensure the office runs smoothly
Oversee the maintenance of office equipment and the general office environment
Act as a liaison between the Executive Vice President and internal/external stakeholders
Handle confidential and sensitive information with discretion and professionalism
Ensure clear and timely communication across departments and with external partners
Assist with special projects and initiatives as directed
Provide research and support for strategic planning and decision-making processes
Comply with all safety policies, practices and procedures reporting all unsafe activities to Management and/or Human Resources
Participate in proactive team efforts to achieve departmental and company goals
Contribute to building a positive team spirit
Communicate effectively with all levels of employees
Protect confidential information by not communicating, disclosing to, or using for benefit of 3rd parties
Maintain the highest degree of honesty and integrity at all times
All other duties as assigned
Qualification
Required
Bachelor's degree preferred, and a minimum of 5 years of experience in an executive administrative role preferably supporting senior management
Ability to read and comprehend simple instructions, short correspondence, and memos
Ability to write simple correspondence
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
Computer Skills: To perform this job successfully, an individual should be proficient with presentation, Internet software; Spreadsheet and Word Processing software
Preferred
Bi-lingual preferred
Benefits
Excellent Benefits (Medical, Dental, Vision & 401K Matching)
Excellent growth and advancement opportunities
Tuition reimbursement and on-the-job training
Paid vacation, sick time and holidays
Committed to quality products and services
Great working environment and culture
Employee Appreciation Programs and Events
Company
Mitsubishi Power Americas
Mitsubishi Power Americas leads the industry in power generation and energy storage solutions.
1001-5000 employees
H1B Sponsorship
Mitsubishi Power Americas has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (6)
2023 (4)
2022 (9)
2021 (4)
Funding
Current Stage
Late StageLeadership Team
Bill Newsom
President and CEO Mitsubishi Power Americas
Song Wu
VP of Technology, Chief Technology Officer
Recent News
2025-12-15
2025-08-15
Company data provided by crunchbase