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University of California, Riverside · 3 days ago

Financial and Administrative Officer

Riverside County, CA

Full-time

Onsite

Senior Level

$84K/yr - $155K/yr

6+ years exp

University of California, Riverside is seeking a Financial and Administrative Officer to oversee complex fiscal budgeting and administration within the Administrative Unit. The role includes managing departmental budgets, ensuring compliance with fiscal policies, and coordinating human resources processes.

Building MaterialEducationNon ProfitReal Estate

No H1B

Responsibilities

Administers and coordinates complex fiscal budgeting and administration enabling the departments to maintain fiscal integrity and control

Performs complex budget/resource analysis, reviews departmental accounting and budgetary procedures as appropriate, and provides recommendations for improving the budgetary process and procedures for departments

Monitors and reconciles financial transaction detail ledgers

Provides assistance with contracts and grants, and reviews purchasing and procurement ensuring cost is appropriate, sufficient funds in place and the FAU is accurate

Provides guidance to faculty regarding fiscal policies and procedures and provides monthly financial reports to faculty

Reviews travel vouchers

Ensures compliance with internal audit requirements and University policies for all financial activities

Prepares reports and analyses for departmental chair

Manages the year-end fiscal close process and assist with budgeting

Coordinates HR processes for employees, ensuring proper appointment/classification/salary rates

Processes monthly payroll for academic and staff employees

Manages the recruitment, appointment, and re-appointment of non-senate academic personnel

Assist Chair with the course schedules, curricular changes, and teaching assignments

Coordinate and assist with graduate student recruitment, advising, and support

Oversees the allocation and coordination of teaching assistantships and the management of financial commitments to graduate students

Reports on enrollment and curriculum

Assists the Chair with general administrative, academic personnel and event management matters pertaining to faculty and student support

Qualification

Fiscal budgetingFinancial analysisHR administrationEmployee supervisionAccountingPayroll managementBudget managementCustomer serviceWebpage maintenanceOnline applicationsInterpersonal skillsCommunication skillsCritical thinkingProblem-solving

Required

Bachelor's degree in related area and/or equivalent experience/training

6 - 10 years of related experience

Previous supervisory/managerial experience

Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management within labor contract(s) and personnel policy

Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll

Demonstrated skills in employee supervision and HR administration

Solid knowledge of common organization-specific and other computer application programs

Solid organizational and customer service skills to effectively manage multiple priorities

Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others

Solid skills to quickly evaluate complex issues and identify resolution