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Haven Hospice · 1 day ago

Team Assistant

Lake City, FL

Full-time

Onsite

Mid Level

3+ years exp

Haven Hospice is dedicated to providing high-quality hospice care in a serene environment. The Team Assistant is responsible for ensuring the smooth operation of team functions, assisting with medical records, inventory management, and providing administrative support to clinical leaders and the team.

Health CareNon ProfitWellness

Culture & Values

H1B Sponsor Likely

Responsibilities

Responsible and accountable for daily operations of team to assure efficiency, delegating tasks as needed, including opening and closing the office as required, monitoring/tracking of bio-hazardous pick up, maintaining flow of information and paperwork from team office to administrative office, on-call team members and departments, and forwarding donations to Development as required

Assists guests and visitors and directs them to appropriate team members. Assists as needed in answering phone, transfers calls, and relays messages appropriately

Assists in office and medical supplies inventory and in coordinating and maintaining adequate inventory of forms

Follows proper ordering procedures

Performs data entry of patient status changes into computer system in an accurate and timely manner

Updates and distributes census and patient information forms as needed

Prepares information for IDT meetings as directed. Notifies appropriate staff, agencies, and departments as required concerning patient status

Compiles staff daily/weekly/on call schedules

Assists with coordination and monitoring of clinical staff for patient care/weekend and holiday schedule as assigned

Coordinates contracted services for continuous care team members for patient care and maintains appropriate records as required

Maintains office on-call books and office logs as assigned. Coordinates after-hours patient information for on-call team members as required

Prints and processes all required documentation regarding physician orders or certification timely. Records, mails, and files physician telephone orders, as required

Prints and processes timely, all required Haven Hospice documentation regarding physician certification and orders as needed

Coordinates items for courier pickup and delivery

Records referral information as needed and transmits information to appropriate admissions/on-call clinical team members

Provides administrative support for team managers, senior clinicians and other team members as assigned

Qualification

Data entry experienceOrganizational skillsComputer skillsPlanning skillsCommunicationCritical thinkingCreative thinkingInitiativeProblem-solving

Required

High School diploma or GED equivalent

3-5 years office experience required

Computer skills and data entry experience

Valid Florida driver's license and Insurance

Excellent written and verbal communication, organizational, and interpersonal skills required

Exhibits critical thinking abilities and applies them for continuous improvement of services

Demonstrates ability to think creatively, including identifying and making recommendations to Clinical Manager

Consistently demonstrates initiative and skills in planning and organizing work

Demonstrates ability to prioritize workload and ensures that all projects are completed by deadlines

Uses own knowledge and experience base and other resources as necessary to make logical decisions and solve problems

Ability to frequently sit, stand, walk and type on a keyboard with fingers

Ability to occasionally bend, reach, climb (stairs/ladders), kneel, crouch, and stoop

Ability to push/pull and lift/carry 1-10lbs

Preferred

Associate degree preferred

Experience in hospice or a health care environment preferred

Company

Haven Hospice

Serving advanced illness needs in Florida since 1979, Haven is the source for patients, their families and their healthcare providers to find answers to their advanced illness challenges.

Founded in 1979

Gainesville, Florida, USA

501-1000 employees

https://havenhospice.com/

H1B Sponsorship

Haven Hospice has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (4)

2023 (24)

2022 (30)