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Hackensack Meridian Health · 21 hours ago

Internal Medicine Program Specialist

Hackensack, NJ

Full-time

Onsite

Mid Level

3+ years exp

Hackensack Meridian Health is dedicated to improving healthcare and supporting its community. The Internal Medicine Program Specialist is responsible for maintaining the operations of the Department of Medicine, which includes managing onboarding processes, scheduling, payroll, and departmental events.

Assisted LivingHealth CareHealth DiagnosticsHospitalMedical

Responsibilities

Coordination and management of a system for onboarding DOM providers, including HR hiring, Medical Staff office credentialing, contracting/legal, malpractice coverage/Risk Management, insurance carrier enrollment/Professional Revenue Services and EPIC training/linkage

DOM orientation for both physicians and other team members

Calendar/schedule management for the Chair, Vice-Chair, Departmental Administrator, and various Division Chiefs within the DOM

Manage Clarivia and MyWay/PeopleSoft for payroll, including verification that time entered is reflected accurately and exceptions are cleared. Notify the Departmental Administrator when time entered can be approved

Manage payroll transactions, generate payroll submissions and collaborate with payroll

Manage the online (AmIOn) call schedule for all faculty/Divisions in the DOM

Maintain and update virtual (Google Drive) folders to include all DOM faculty, fully executed contracts and contract amendments

Maintain a tracking spreadsheet for faculty agreements that are pending expiration, so that the Administrator can bring them forward for renewal

Plan and coordinate DOM events, including but not limited to Grand Rounds, departmental meetings and divisional conferences. Troubleshoot all event issues

Prepare presentations and minutes for DOM meetings

Implement and maintain a systematic approach to track/pay DOM invoices for either call coverage or other services

Coordinate special projects as instructed

Generate expense reports

Ensure appropriate departmental inventory

Maintain up-to-date departmental manuals and files

Adhere to HMH Organizational competencies and standards of behavior

Other duties and/or projects as assigned

Qualification

Google Office ApplicationsAnalytical skillsProvider credentialingOrganizational skillsAdministrative supportProfessionalismCollaborationInitiativeFlexibility

Required

Bachelor's Degree or High School diploma, general equivalency diploma (GED), and/or GED equivalent programs with 3+ years in an administrative support role (academic medical center setting preferred)

Strong skills in Google Office Applications

Strong organizational skills

Ability to work both autonomously and collaboratively

Ability to work in a fast-paced environment and manage a high-volume workload

Ability to consistently demonstrate initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities and varying workloads

Strong analytical and operational skills

Experience with provider credentialing and insurance enrollment is preferred