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Citi · 6 hours ago

Executive Management Assistant for Citi’s Chief Human Resources Officer

New York New York United States

Full-time

Hybrid

Mid, Senior Level

$104K/yr - $136K/yr

Citi is a leading global bank, and they are seeking an Executive Management Assistant to provide administrative and operational support to the Chief Human Resources Officer. This role involves managing correspondence, calendars, travel arrangements, and ensuring effective communication flow within a fast-paced environment.

BankingFinanceFinancial Services

H1B Sponsor Likely

Responsibilities

Directly supports member of the Executive Management Team, Citi’s Chief Human Resources Officer (CHRO)

Proactively manages the CHRO’s calendar, coordinating all aspects of in-person and virtual meetings, offsites, and conferences, potentially across multiple international time zones

Manages all logistical aspects for executive engagements: room bookings, catering, attendance tracking and technology support

Prepares, distributes, and manages meeting materials and agendas

Serves as a primary point of contact, managing incoming inquiries and correspondence for timely responses

Liaises professionally and efficiently with internal and external stakeholders, managing requests and information flow

Prepares internal/external correspondence in addition to maintaining, answering, and routing correspondence not requiring the manager’s attention

Coordinates end-to-end travel arrangements, including detailed itineraries, flights, hotels, ground transportation, passports, and visas

Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system

Appropriately assesses risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency

Ensures the highest level of confidentiality and discretion with sensitive information

Represents CHRO’s office with highest level of integrity

Assists with creation/modification of presentations, spreadsheets, and other documents, including materials for the CEO, Executive Management Team, Board of Directors, Shareholders, Regulators, and Clients

Orders supplies and processes invoices through Procure to Pay system

Assists in special projects, as needed

Collaborates effectively and work closely with other Executive Assistants (EAs) to enable successful meeting management. Enables flexibility and agility in meeting management

Provides back up support for administrative staff when required

Ability to work onsite at 388 Greenwich Street, NY, NY, on hybrid schedule

Qualification

Office administrationMicrosoft OfficeExecutive administrative experienceWritten communicationVerbal communicationOrganizational skillsDetail orientedSelf-motivatedCollaboration

Required

Previous office administration experience, preferably within a large and complex financial services or similar organization

Highly proficient in Microsoft Office

Significant senior level executive administrative experience at the C-suite level

Consistently demonstrates clear and concise written and verbal communication skills

Demonstrated ability to quickly gain command of new systems

Self-motivated and detail oriented with ability to manage multiple tasks in collaboration with partners and stakeholders

Excellent organizational skills and ability to work proactively without close supervision

Bachelor's/University degree or equivalent experience

Benefits

Medical, dental & vision coverage

401(k)

Life, accident, and disability insurance

Wellness programs

Paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays

Company

Citi

Glassdoor3.8

Citi's mission is to serve as a trusted partner to our clients by responsibly providing financial services that enable growth and economic progress.

Founded in 1812

San Antonio, Texas, USA

10001+ employees

https://www.citi.com

H1B Sponsorship

Citi has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (1386)

2024 (849)

2023 (1375)

2022 (1117)

2021 (876)

2020 (901)