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Liberty Latin America · 1 day ago

Administrative Assistant to Chief Executive Officer

Denver, CO

Full-time

Onsite

Mid, Senior Level

$65K/yr - $85K/yr

5+ years exp

Liberty Latin America is a leading telecommunications company connecting over 40 markets in Latin America and the Caribbean. They are seeking an Administrative Assistant to support the CEO's office with various administrative and event planning tasks, ensuring effective management and coordination of meetings and events.

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Responsibilities

Provide administrative and clerical support to the Principal Executive Administrator of the CEO, with calendar management, call handling, meeting setup, travel arrangements, expense reporting, data entry, and document preparation

Manage all CEO Office meetings including catering, booking conference rooms, and arranging Audio Visual, as necessary

Coordinate, setup, and support the utilization of teleconference platforms (WebEx, Microsoft Teams) and video conference technology

Compile and manage confidential executive and board materials

Maintain documents and meeting materials on the Diligent platform, and retention of digital documents on internal network and shared drives

Assist with filing of presentations, fact sheets, press reports, etc

Invoice and expense processing for Office of the CEO

Manage and order office supplies, prepare mail and all overnight packages, and sort all incoming mail

Assist with ad-hoc or special projects, initiatives, and other duties as needed

Assist the PEA, with the execution of all office of the CEO event planning duties, including travel logistics on the ground support, venue research, activity research, menu development, Audio Visual, conference registration

Communicate with vendors on contracts, setup, menus, etc

Manage check/wire requests for deposits and final bills in accordance with the contract

Track and manage event budgets

Coordinate with event attendee assistants, both internal and external, to collect detailed information for logistic planning

Qualification

Event planningMicrosoft Office SuiteSpanishTime managementCommunication skillsDiscretionProactive mindsetConfidentialityOrganizational skillsSelf-starterTeam player