Columbia University Irving Medical Center · 9 hours ago
Senior Administrative Coordinator
NYC Metro Area
Full-time
Onsite
Mid, Senior Level
$70K/yr - $85K/yr
3+ years expColumbia University Irving Medical Center's School of Dental Medicine is seeking a skilled Senior Administrative Coordinator. This role provides executive level support to the Vice Dean for Finance and Administration, Vice Dean for Curricular Innovation, and the Chief of Staff, ensuring the efficiency and success of the Office of the Dean's operations.
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Responsibilities
Provides discrete and confidential executive-level support to CDM Senior Leadership/Deans’ office that includes as appropriate, disseminating information and serving as a liaison to all levels of University administrators, trustees, senior staff of the College, CDM students, families, and alumni, faculty members, and external parties. Ensures a professional face for the Dean’s Office operations
Responsible for maintaining demanding and frequently changing calendars; screening all incoming inquiries to the Deans using proper judgement based on established policy and/or procedure
Provides assistance with travel arrangements as requested
Assists in scheduling classrooms and securing conference rooms beyond the standard programs
Manages office inventory and supply ordering. Using university purchasing card, provides purchasing assistance as needed and reconciles monthly accounts
Prepares agenda and appropriate correspondence for Deans
Works closely with the Chief of Staff and other members of the Dean’s Office to handle the overall support for the CDM Dean and to coordinate matters pertaining to the Office’s operations
On behalf of the Dean and in collaboration with staff of the College manages and implements the planning and coordination of relevant special programs and events
Assist with the creation, proofreading, and distribution of internal and external communications, including newsletters, email announcements, web content, and event materials
Support alumni and development initiatives by maintaining contact lists, coordinating outreach efforts, tracking engagement, and providing logistical support for events and stewardship activities
Performs other related duties as assigned
Qualification
Required
Bachelor's degree or equivalent in education and experience plus three years of related experience
Preferred
Excellent communications skills: both written and verbal required
Strong interpersonal skills and the ability to handle confidential information with excellent judgement and discretion required
Proven ability to develop and maintain a professional, collaborative, and positive spirited environment in the Office of the Dean
Excellent organizational abilities with attention to detail necessary
Demonstrated ability to set priorities, manage deadlines, work with diplomacy, poise and efficiency in a highly pressured environment
Extensive experience with calendaring software and Microsoft Office suite
Experience in an institution of higher education or complex organization supporting a senior level executive in fast-paced environment preferred
Company
Columbia University Irving Medical Center
Columbia University Irving Medical Center is a clinical and educational enterprise that offers medical, dental, and nursing services. It is a sub-organization of Columbia University.
10001+ employees
H1B Sponsorship
Columbia University Irving Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (433)
2024 (353)
2023 (333)
2022 (370)
2021 (283)
2020 (221)
Funding
Current Stage
Late StageLeadership Team
D
Donna Lynne
Senior Vice President and COO
Recent News
2025-10-17
2025-10-06
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