Apply on Employer Site

Oklahoma Medical Research Foundation · 9 hours ago

Administrative Assistant I (Part-Time)

Oklahoma City, OK

Full-time, Part-time

Onsite

New Grad, Entry Level

Oklahoma Medical Research Foundation (OMRF) is seeking a part-time Administrative Assistant to support multiple Principal Investigators and research program needs. This role is essential for the smooth operation of the program and contributes to advancing scientific research.

Responsibilities

Providing administrative support for Principal Investigators (PIs) and assisting with additional operational needs as requested by PIs and other administrative staff

Procuring and managing office supplies to support day-to-day operations

Coordinating incoming and outgoing shipments, including FedEx and internal mail services

Coordinating regular mail pick-up and distribution

Updating and maintaining informational flyers and bulletin boards

Assisting with planning and logistics for retreats, special events, and holiday celebrations

Managing weekly seminar logistics, including room setup, refreshment preparation, and post-event clean-up

Purchasing and organizing refreshments for seminars and meetings

Providing event planning and on-site support as needed

Processing and tracking reimbursement requests in accordance with institutional policies

Performing P-Card reconciliation and maintaining accurate financial records

Stocking and maintaining breakrooms to ensure a welcoming and functional environment

Troubleshooting and coordinating resolution of facility and equipment issues, including IT, phone systems, copiers, housekeeping, and biomedical service

Qualification

Microsoft OfficeFinancial administrationProject managementOral communicationWritten communicationOrganizational skillsAdaptabilityInitiativeCollaboration

Required

High School Diploma (or GED)

Proficiency in using office technology and software, including computers and Microsoft Office

Strong oral and written communication skills

Highly organized, detail-oriented, and able to meet deadlines

Comfortable handling multiple tasks efficiently while producing high-quality work

Ability to work independently and collaboratively with other administrative staff, departmental teams, and the foundation

Skilled at interacting effectively with a diverse group of people, personalities, and cultures

Demonstrates strong initiative, responsibility, and adaptability

Preferred

Previous office, clerical, and/or administrative support-related experience

Demonstrated experience managing projects, including coordinating timelines, tracking progress, and collaborating with multiple stakeholders

Background in accounting or financial administration

Company

Oklahoma Medical Research Foundation

Established in 1946, OMRF is an independent, nonprofit biomedical research institute with more than 450 staff and over 50 labs studying cancer, heart disease, autoimmune disorders, and diseases of aging.

Founded in 1946